Procurement Officer

Wasl Group; Dubai; On-site; AED 70,000 - 110,000; Full time

Job summary

Wasl Group in Dubai seeks a Procurement Officer to manage end-to-end procurement activities, including RFQs, supplier communication, bid collection, and purchase order processing.

You will coordinate with internal stakeholders to define requirements, engage suppliers for quotations, and support evaluations and negotiations. The role emphasizes compliance with policies and strong documentation practices.

Qualifications

• Bachelor’s degree in business administration, supply chain, or related field.
• 3–5 years of procurement or supply chain operations experience.
• Knowledge of procurement procedures and purchasing best practices.
• Experience with supplier coordination, RFQs, and purchase orders.
• Proficiency in Microsoft Office and procurement systems.
• Professional certifications such as CIPS or equivalent.

Responsibilities

• Support end-to-end procurement activities including RFQs, supplier communication, bid collection, and PO processing.
• Coordinate with internal stakeholders to gather requirements and clarify specifications.
• Identify suppliers, obtain quotations, and provide information for evaluation.
• Analyze supplier quotations and support evaluation on price, quality, delivery, and service.
• Support negotiations to achieve competitive pricing under guidance.
• Process purchase orders accurately and timely, aligned to requirements.
• Track orders and coordinate with suppliers to ensure timely delivery.
• Resolve order discrepancies, delays, or supplier performance issues.
• Maintain supplier relationships and monitor performance for compliance.
• Conduct basic market research to inform sourcing decisions.

Skills

Procurement Operations

Order Management

Negotiation support

Policy & Compliance

Market Research

Procurement Systems

Reporting & Documentation

Education

Bachelor’s Degree in Business Administration

Supply Chain Management

Tools

Microsoft Office

Procurement Systems

Job description

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Reports to: Senior Manager - Procurement

Department: Procurement

POSITION SUMMARY

The Procurement Officer is responsible for executing procurement activities to support organizational requirements, ensuring timely sourcing, supplier coordination, and purchase order management. The role focuses on operational procurement delivery, ensuring cost efficiency, compliance with procurement policies, and effective coordination with internal stakeholders and suppliers. The position plays a key role in supporting sourcing processes, managing supplier interactions, and maintaining procurement documentation, contributing to the overall efficiency and effectiveness of procurement operations.

JOB DIMENSIONS

Number of Staff Supervised

• Direct Reports: -
• Total Reports: -

KEY RESPONSIBILITIES AND PERFORMANCE STANDARDS

• Support end-to-end procurement activities including RFQs, supplier communication, bid collection, and purchase order processing for assigned requirements.
• Coordinate with internal stakeholders to gather procurement requirements, clarify specifications, and ensure completeness before initiating sourcing activities.
• Identify and engage with suppliers to obtain quotations and relevant information in line with procurement needs.
• Analyse supplier quotations and support evaluation processes based on price, quality, delivery timelines, and service capability.
• Support negotiations with suppliers to achieve competitive pricing and favorable commercial terms under guidance.
• Process purchase orders accurately and in a timely manner, ensuring alignment with approved procurement requirements.
• Track orders and coordinate with suppliers to ensure timely delivery of goods and services.
• Resolve issues related to order discrepancies, delivery delays, or supplier performance in coordination with relevant stakeholders.
• Maintain effective working relationships with suppliers to ensure smooth procurement operations and service delivery.
• Monitor supplier performance and elevate issues where necessary to ensure compliance with agreed terms.
• Conduct basic market research to support sourcing activities and stay informed of pricing trends and supplier capabilities.
• Ensure all procurement activities comply with internal policies, procedures, and ethical standards.
• Maintain accurate procurement records, including supplier data, quotations, purchase orders, and contracts.
• Prepare procurement reports and documentation to support tracking, analysis, and audit requirements.
• Support audit processes by providing required documentation and responding to audit-related queries.
• Utilize procurement systems and tools to manage sourcing activities, documentation, and reporting.

KEY TECHNICAL SKILLS AND KNOWLEDGE

Skill

Description

Proficiency Level

Procurement Operations

Support execution of procurement processes including RFQs and purchase orders.

Intermediate

Engage with suppliers for quotations, follow-ups, and issue resolution.

Intermediate

Order Management

Process and track purchase orders ensuring timely delivery.

Intermediate

Basic Negotiation Support

Support negotiations to achieve competitive pricing and terms.

Intermediate

Procurement Policy & Compliance

Ensure adherence to procurement policies and procedures.

Intermediate

Market Research

Conduct basic market analysis and supplier benchmarking.

Intermediate

Procurement Systems & Tools

Use ERP and procurement systems for transactions and tracking.

Intermediate

Reporting & Documentation

Maintain records and prepare procurement reports.

Intermediate

Audit Support

Provide documentation and support audit activities.

Intermediate

COMMUNICATIONS & WORKING RELATIONSHIPS

Internal:

• Procurement Team
• Finance and Business Units
• Internal Stakeholders

External:

• Suppliers and Vendors
• Contractors and Service Providers

WORK SETTING & DECISION AUTHORITY

• Operates under supervision within defined procurement policies and procedures.
• Executes procurement activities within assigned scope and delegated authority.
• Provides input and recommendations during sourcing and supplier evaluation processes.
• Accountable for accuracy, timeliness, and compliance of procurement transactions.

FINANCIAL RESPONSIBILITIES

• Supports procurement spend through efficient execution of sourcing and purchasing activities.
• Contributes to cost control through accurate processing and supplier coordination.
• Supports financial tracking and reporting related to procurement activities.

SELECTION CRITERIA

• Bachelor’s Degree in Business Administration, Supply Chain Management, or related field.
• 3-5 years of experience in procurement or supply chain operations.
• Experience in sourcing support, supplier coordination, and procurement processes.
• Knowledge of procurement procedures and purchasing best practices.
• Proficiency in Microsoft Office and procurement systems.
• Professional certifications such as CIPS or equivalent.
• Experience in real estate, FM, or service-based procurement environments.
• Knowledge of UAE procurement practices and supplier markets.