Procurement Officer

Abu Dhabi University; Abu Dhabi; On-site; AED 90,000 - 130,000; Full time

Job summary

Abu Dhabi University is seeking a seasoned Procurement Officer to lead local and international sourcing, contract issuance, and supplier management within the Procurement and Contracts Department. You will ensure end-to-end compliance with ADU policies while delivering best value and timely outcomes.

The role requires 5–7 years in procurement, a relevant degree with certification, and fluency in English and Arabic; ERP experience is essential.

Qualifications

• Minimum 5–7 years of progressive procurement experience.
• 3 years in an Officer or Supervisory role.
• Bachelor degree in Engineering or equivalent and procurement certification.
• Fluency in English and Arabic.
• Experience with ERP systems and supplier management.

Responsibilities

• Plan and participate in comprehensive procurement planning with deadlines and budgets.
• Manage local and international procurement and contracting activities (RFQ/RFP/ITB/direct contracting).
• Handle major university projects (e.g., annual group medical insurance).
• Train and advise PCD staff on procurement policies and procedures.
• Supervise procurement agents and ensure adherence to ADU policies and ethical processes.
• Ensure fairness, transparency and best value in procurement.
• Prepare monthly procurement status reports and circulate communications internally & externally.
• Manage Blanket Purchase Orders and ERP data entry; monitor yearly PCD projects.
• Act as supplier coordinator and perform supplier assessments and re‑evaluations.
• Serve as ERP Liaison Officer for feature development and support.

Skills

Analytical skills

Negotiation skills

Decision making

Transparency

Supervisory skills

Education

Bachelor in Engineering

Procurement certification

Masters in Management

Job description

About This Job

Procurement Officer

Procurement and Contracts Department (PCD)

Job Purpose

The purpose of this position is to support the PCD in its mission of procuring goods, works and services for the Abu Dhabi University and its sister companies. Ensuring end user requirements are met in terms of timeline, cost, quality and specifications in full accordance to the implemented policies, procedures, work flow and limits of authorities.

Key Responsibilities

Planning

• Participate in preparing comprehensive procurement plan taking into account strict adherence to deadlines, priorities, availability of financial resources, operational feasibility, procurement modalities, alternative scenarios, etc.

Daily Operations

• Manage local and international procurement and contracting activities, including solicitation processes, evaluation, selection and contract issuance (i.e. RFQ, RFP, ITB, direct contracting, open/limited competition, contract types, contract negotiation and management, shipping and insurance, etc.).
• Handle major projects at the level of the university, for an example yearly medical insurance, etc.);
• Train and advice PCD staff on ADU procurement and contracts management policies & procedures;
• Supervise The Daily Work Of The Procurement Agent/s And Make Sure That It Complies With ADU Policies And Procedures And Adherence To The Ethical Process
• Employ rigorous standards to ensure fairness, integrity, transparency effective competition and best value for money in procurement.
• Ensure full compliance and application of standard ADU procurement and contracting policies and best practices;
• Prepare the monthly reports on the status of the overall procurement process;
• Help in planning, developing, preparing and circulating all communications internally & externally.
• Manage all Blanket Purchase Orders, preparing reports, lists and updates, in addition to entering them to the ERP system.
• Following up the yearly PCD projects, monitor other agent's projects, prepare progress report
• Act as supplier coordinator for new and old vendors
• Make yearly re assessment of suppliers
• Act as the ERP Liaison Officer, help in developing new features and provide technical support whenever needed.

Major Projects

• Support major projects at the level of the group such as annual group medical insurance policy.
• Monitor the progress of the annual PCD projects, monitor other agent's projects and prepare progress report.
• Manage all Blanket Purchase Orders, create lists, supervise entering BPO to the ERP system, follow up on quality of service and communicate updates to stakeholders.

Vendors Management

• Acts/Monitor as the supplier coordinator for new and old supplier/vendors, assess the services provided by suppliers in annual basis, source new suppliers as needed.
• Work on any task related to PCD department assigned to him/her by PCD Manager.

Educational Qualifications

• Bachelor degree in Engineering or Equivalent & Certified in procurement domain from international & recognized institute is preferred in addition Master in management is also preferred.

Experience

• Minimum 5 to 7 years of progressive relevant experience in procurement and contracts Management.
• 3 years as an Officer/Supervisory role.

Language Requirements

• English
• Arabic

Key Skills & Abilities

• Analytical skills, Negotiation skills, decision making skills, Transparency, Supervisory skills.