Procurement Coordinator - Civil Engineering Projects

Al Ghurair; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

Al Ghurair seeks a Procurement Coordinator to support sourcing, evaluation and purchasing of construction materials and services for civil engineering projects in Dubai, UAE. The role collaborates with Procurement Engineer, Category Manager and Project teams to ensure compliance with technical specs, budgets and delivery schedules.

The candidate will prepare RFQs, coordinate supplier offers, and assist in processing Purchase Orders and related documentation. On-site work arrangement applies.

Qualifications

• Diploma in Civil Engineering (required).
• Bachelor's degree in Civil Engineering (preferred).
• Minimum 1 year of experience in engineering procurement.
• Understanding of procurement documentation and supplier quotations.

Responsibilities

• Support procurement planning and coordination for civil projects.
• Coordinate with project teams to identify materials, equipment and services.
• Establish procurement timelines and lead times per project schedules.
• Review requirements to support timely sourcing and purchasing.
• Ensure alignment with budgets, specs and delivery commitments.
• Maintain communication with stakeholders on priorities and requirements.
• Prepare and issue RFQs with complete technical and commercial documentation.
• Follow up with suppliers for quotations and maintain records.

Skills

Procurement coordination

Negotiation

Communication

Microsoft Office

Education

Diploma in Civil Engineering

Bachelor's degree in Civil Engineering

Tools

Microsoft Office

Job description

Procurement Coordinator - Civil Engineering Projects Job Snapshot – Role: Procurement Coordinator – Location: Dubai, United Arab Emirates – Industry: Construction – Function: Purchasing – Experience: Minimum 1 year in a relevant engineering procurement category – Job Type: Full Time – Work Arrangement: On‑site

Al Ghurair is seeking a Procurement Coordinator to support the sourcing, evaluation and purchasing of construction materials, equipment, components and services for engineering projects in Dubai, United Arab Emirates. The role focuses on coordinating procurement requirements with project and technical teams, preparing Requests for Quotation (RFQs), obtaining competitive supplier offers and supporting the timely processing of Purchase Orders and related procurement documentation. The successful candidate will work closely with the Procurement Engineer, Category Manager, Design and Project teams to ensure that purchased goods and services meet approved technical specifications, project budgets, delivery schedules and company procurement procedures. The position requires an understanding of civil engineering procurement, supplier coordination, technical documentation and commercial evaluation, together with strong organisational and communication skills.

Job Details

• Country: United Arab Emirates


• City: Dubai


• Industry: Construction


• Function: Purchasing


• Salary: Not disclosed


• Gender: No Preference


• Candidate Nationality: Not specified


• Job Type: Full Time


• Work Arrangement: On-site

Procurement Planning and Project Coordination

• Support the preparation of procurement requirements for allocated construction and engineering projects.


• Coordinate with Procurement and Project teams to identify goods, materials, equipment and services required for project execution.


• Assist in establishing procurement timelines and delivery lead times according to project schedules.


• Review project requirements to support timely sourcing and purchasing activities.


• Ensure procurement activities align with approved project budgets, technical specifications and delivery commitments.


• Maintain communication with relevant project stakeholders regarding procurement priorities and outstanding requirements.

Request for Quotation Management

• Prepare and issue Requests for Quotation to qualified suppliers and manufacturers.


• Ensure RFQ packages contain the relevant technical and commercial documentation.


• Include applicable specifications, drawings, schematics, project details and scope-of-work documents.


• Incorporate relevant Letter of Intent terms and conditions where required.


• Verify that invited suppliers receive complete and consistent information.


• Follow up with suppliers to obtain quotations within the required timeframe.


• Maintain accurate records of issued RFQs, supplier responses and outstanding quotation requests.


• Support fair and consistent supplier comparisons through properly documented procurement enquiries.

Technical and Commercial Evaluation

• Review project and client technical requirements before evaluating supplier quotations.


• Compare supplier and manufacturer offers against approved project specifications.


• Identify technical deviations, exclusions, qualifications or commercial comments in submitted quotations.


• Highlight relevant discrepancies to the Design and Project teams for technical review.


• Coordinate technical clarification requests with suppliers and manufacturers.


• Arrange technical and commercial discussions involving suppliers and relevant internal stakeholders.


• Assist in preparing techno-commercial comparison statements.


• Support the evaluation of supplier proposals based on technical compliance, pricing, delivery and commercial conditions.


• Maintain supporting documentation for quotation assessments and procurement recommendations.

Supplier Negotiations and Commercial Support

• Assist the Procurement Engineer or Category Manager during supplier negotiations.


• Support efforts to secure competitive pricing and favorable commercial terms.


• Coordinate discussions regarding payment terms, delivery schedules and contractual conditions.


• Ensure negotiations follow established company policies and procurement procedures.


• Maintain professional integrity and appropriate documentation throughout supplier interactions.


• Record negotiated terms and relevant supplier commitments for procurement processing.

Purchase Requisition and Material Request Processing

• Obtain approved Indents or Material Requests from the Project team before initiating procurement activities.


• Verify the availability of relevant Bills of Quantities (BOQ), drawings, specifications and supporting project documents.


• Review consultant comments and approvals where applicable.


• Confirm required delivery dates and other essential procurement information.


• Check purchase requisitions for completeness, accuracy and clarity.


• Identify missing information or documentation that could delay procurement processing.


• Follow up with the Project team to resolve incomplete or unclear requisitions.


• Ensure procurement requests are adequately supported before progressing to supplier sourcing and purchasing.

Purchase Order and Procurement Documentation

• Assist in preparing Purchase Orders in accordance with approved procurement requirements.


• Support the preparation of Letters of Intent and other relevant procurement documents.


• Ensure purchase documentation reflects approved commercial terms and supplier agreements.


• Follow the company ’s Delegation of Authority requirements when processing procurement documents.


• Coordinate with internal stakeholders to obtain necessary procurement approvals.


• Maintain organized records of Purchase Orders, RFQs, quotations and commercial evaluations.


• Ensure procurement documentation is complete, accurate and available for reference.

Supplier Coordination and Delivery Follow-Up

• Communicate with suppliers regarding quotations, technical clarifications and order requirements.


• Follow up on Purchase Order status and agreed delivery schedules.


• Coordinate with internal teams to address procurement-related queries and outstanding requirements.


• Monitor supplier responsiveness and progress against agreed commitments.


• Identify potential procurement delays and communicate them to the Procurement Engineer or Category Manager.


• Support timely delivery of materials, equipment and services required for project activities.


• Maintain accurate updates on supplier communications and procurement progress.

Supplier Performance and Market Research

• Assist in monitoring supplier performance against price, quality, delivery and responsiveness requirements.


• Escalate significant supplier performance issues to the Procurement Engineer or Category Manager.


• Conduct market research to identify suitable suppliers and manufacturers.


• Support supplier identification and sourcing activities for construction materials, equipment and services.


• Assist with price benchmarking and market comparisons.


• Maintain updated supplier information and relevant procurement records.


• Contribute to the development and maintenance of the supplier database.

Procurement Compliance and Reporting

• Ensure assigned procurement activities comply with company policies and approved procedures.


• Follow applicable procurement controls, project requirements and budget limitations.


• Maintain records of technical clarifications, negotiations, approvals and purchasing decisions.


• Provide regular updates to the Procurement Engineer or Category Manager.


• Report the status of assigned procurement packages, pending quotations and supplier negotiations.


• Highlight outstanding technical approvals, procurement documentation and Purchase Orders requiring attention.


• Support accurate and efficient procurement administration throughout the purchasing process.

Qualifications and Experience

• Minimum: Diploma in Civil Engineering.


• Preferred: Bachelor 's degree in Civil Engineering.


• Minimum 1 year of experience in a relevant engineering procurement category.


• Relevant exposure to procurement activities involving engineering goods, materials, equipment or services.


• Understanding of procurement documentation and supplier quotation processes.


• Knowledge of procurement terms and conditions.


• Understanding of construction and engineering purchasing requirements.


• Familiarity with Requests for Quotation, Purchase Orders and related procurement documentation.


• Ability to review material requests and supporting technical documents.


• Understanding of procurement procedures and commercial approval requirements.


• Knowledge of contracts and techno-commercial issues.


• Ability to compare supplier quotations against technical and commercial requirements.


• Understanding of supplier pricing, delivery conditions and payment terms.


• Ability to identify quotation deviations, exclusions and clarification requirements.


• Knowledge of commercial evaluation and supplier coordination processes.


• Proficiency in Microsoft Office applications.


• Ability to use appropriate software for procurement documentation and reporting.


• Strong organizational skills for maintaining quotations, approvals and purchasing records.


• Attention to accuracy when processing procurement requests and supplier documentation.


• Good negotiation and communication skills.


• Ability to work independently and manage assigned responsibilities.


• Effective coordination with suppliers and internal project teams.


• Strong attention to detail when reviewing technical and commercial information.


• Ability to follow established procurement policies and procedures.


• Good planning and follow-up skills to support project delivery requirements.


• Professional integrity when handling supplier quotations and commercial discussions.


• Ability to organize multiple procurement activities and maintain accurate records.

About Al Ghurair

Al Ghurair is a diversified family business group established in the United Arab Emirates in 1960. Headquartered in Deira, Dubai, the group operates across foods, resources, properties, construction, energy, mobility and ventures. With an established history of entrepreneurship and business development, Al Ghurair continues to operate across regional and international markets, guided by its purpose of "Enhancing Life."