Procurement Assistant

3 S STEEL STRUCTURES PRIVATE LIMITED; Dubai; On-site; AED 89,000 - 134,000; Full time

Job summary

3 S Steel Structures Private Limited in Dubai seeks a meticulous Procurement Assistant to support supply chain operations, manage vendor interactions, and maintain purchasing workflows. You will process requisitions, issue POs, track deliveries, and maintain vendor databases with strong emphasis on cost efficiency and governance.

You should have a degree in SCM or related field, hands-on experience with PO processing, RFQs, ERP systems, and solid Excel skills to analyze spend and supplier

Qualifications

• Education: Bachelor's degree or Diploma in Supply Chain Management, Logistics, Procurement, Business Administration, or a related field.
• Procurement Operations & PO Processing: Practical experience generating purchase orders (POs), converting purchase requisitions, matching delivery orders (DOs), and auditing vendor invoices.
• Supplier Management & Quotations: Capability to source vendors, request multi-party quotations (RFQs), compile comparative pricing sheets, and coordinate basic vendor performance reviews.
• Inventory & Stock Monitoring: Basic understanding of inventory control, reorder points, safety stock management, and lead-time tracking for goods and raw materials.
• ERP & Procurement Systems: Hands-on exposure to ERP systems and procurement tools (e.g., SAP, Oracle Net Suite, Odoo, Zoho Inventory, or Microsoft Dynamics).
• Spreadsheet Proficiency & Reporting: Intermediate skills in Microsoft Excel / Google Sheets (VLOOKUP/XLOOKUP, Pivot Tables, SUMIFS) to track order logs, spend analytics, and supplier lead times.
• Negotiation & Cost Optimization: Strong commercial acumen with the ability to negotiate basic payment terms, pricing discounts, and delivery arrangements with suppliers.
• Compliance & Audit Readiness: Understanding of corporate procurement policies, anti-bribery standards, ethical sourcing guidelines, and document archiving for internal and external audits.
• Cross-Functional Communication: Excellent verbal and written communication skills to liaise effectively between internal requisitioners, finance teams, logistics providers, and suppliers.
• Professional Attributes: Exceptional organizational skills, high ethical standards, strong problem-solving skills, and resilience under operational timelines.

Responsibilities

• Process purchase requisitions and issue approved purchase orders (POs).
• Track delivery schedules and maintain key vendor databases.
• Obtain comparative supplier quotations and conduct basic supplier negotiations.
• Perform initial quality checks and invoice matching against POs and DOs.
• Monitor safety stock levels and update purchasing logs.
• Coordinate with finance, operations, and suppliers to resolve delivery discrepancies.
• Ensure compliance with procurement policies and audit requirements.

Skills

Attention to detail

Numerical skills

Negotiation

Cross-functional communication

Organizational skills

Education

Bachelor's degree or Diploma in Supply Chain Management, Logistics, Procurement, Business Administration, or related field

Tools

SAP

Oracle NetSuite

Odoo

Zoho Inventory

Microsoft Dynamics

Job description

Role Description

We are seeking a meticulous, organized, and proactive Procurement Assistant / Purchasing Assistant / Procurement Coordinator to support our supply chain operations, manage vendor interactions, and maintain operational purchasing workflows. In this entry-to-mid level role, you will report to the Procurement Manager or Purchasing Lead and work closely with Operations, Warehouse, Finance, and External Suppliers to ensure goods and services are procured efficiently and cost-effectively. You will be responsible for processing purchase requisitions, issuing approved purchase orders (POs), tracking delivery schedules, and maintaining key vendor databases. Responsibilities include obtaining comparative supplier quotations, conducting initial quality and invoice matching checks, monitoring safety stock thresholds, updating purchasing logs, and resolving delivery discrepancies. Success in this position requires high attention to detail, strong numerical and negotiation skills, proficiency in ERP systems and spreadsheet software, and the ability to maintain strong supplier relationships while adhering to corporate governance.

Qualifications

• Education: Bachelor's degree or Diploma in Supply Chain Management, Logistics, Procurement, Business Administration, or a related field.
• Procurement Operations & PO Processing: Practical experience generating purchase orders (POs), converting purchase requisitions, matching delivery orders (DOs), and auditing vendor invoices.
• Supplier Management & Quotations: Capability to source vendors, request multi-party quotations (RFQs), compile comparative pricing sheets, and coordinate basic vendor performance reviews.
• Inventory & Stock Monitoring: Basic understanding of inventory control, reorder points, safety stock management, and lead-time tracking for goods and raw materials.
• ERP & Procurement Systems: Hands-on exposure to Enterprise Resource Planning (ERP) systems and procurement tools (e.g., SAP, Oracle Net Suite, Odoo, Zoho Inventory, or Microsoft Dynamics).
• Spreadsheet Proficiency & Reporting: Intermediate skills in Microsoft Excel / Google Sheets (VLOOKUP/XLOOKUP, Pivot Tables, SUMIFS) to track order logs, spend analytics, and supplier lead times.
• Negotiation & Cost Optimization: Strong commercial acumen with the ability to negotiate basic payment terms, pricing discounts, and delivery arrangements with suppliers.
• Compliance & Audit Readiness: Understanding of corporate procurement policies, anti-bribery standards, ethical sourcing guidelines, and document archiving for internal and external audits.
• Cross-Functional Communication: Excellent verbal and written communication skills to liaise effectively between internal requisitioners, finance teams, logistics providers, and suppliers.
• Professional Attributes: Exceptional organizational skills, high ethical standards, strong problem-solving skills, and resilience under operational timelines.