Procurement & Administration Coordinator

MANE; Dubai; On-site; AED 201,000 - 357,000; Full time

Benefits offered by this job

Stability & legacy

Family-owned values

Career growth

Competitive compensation

Job summary

MANE in Dubai seeks a Procurement & Administration Coordinator to oversee purchasing, supplier coordination, and office operations.

Reporting to the HR & Administration Manager, you will manage procurement processes, inventory support, contracts, and administrative services to enable smooth business performance.

Qualifications

• Bachelor’s degree in Business Administration, Supply Chain Management, Operations Management, or related field.
• Minimum of 5 years of experience in procurement, purchasing, operations, or office administration.
• Strong negotiation, supplier management, and procurement skills.
• Proficiency in Microsoft Office and ERP systems.
• Excellent communication and interpersonal skills.

Responsibilities

• Procurement & Purchasing: source, supplier selection, negotiations, and purchase orders.
• Build supplier partnerships to ensure competitive pricing, quality and timely delivery.
• Monitor inventory and support cost optimization through procurement planning.
• Oversee daily office administration; manage contracts, invoices and expenses.

Skills

Negotiation

Supplier management

Inventory management

MS Office

ERP systems

Organizational skills

Analytical thinking

Communication skills

Education

Bachelor’s Degree in Business Administration or related field

Tools

Microsoft Excel

ERP systems

Job description

MANE is a fifth-generation family-owned company, globally recognized for creativity and innovation in the world of fragrance. Since 1871, we’ve been crafting scents that enrich daily life and celebrate individuality.

In the Middle East, fragrances are a symbol of elegance and heritage. At MANE, we combine our expertise with a deep respect for tradition to create exceptional olfactory experiences. We capture what moves. Be part of a legacy that values artistry, sustainability, and diversity.

We have an exciting opportunity for a Procurement & Administration Coordinator to join MANE in Dubai. In this role, you will oversee procurement and office administration activities, ensuring the smooth and efficient operation of the business. You will be responsible for managing purchasing requirements, coordinating with suppliers, supporting inventory control, and delivering administrative services that enable operational excellence across the organization.

Reporting directly to the HR & Administration Manager, your organizational skills, attention to detail, and proactive approach will be key to supporting efficient operations, maintaining compliance, and driving operational excellence.

Role Responsibilities:

Procurement & Purchasing (60%)

• Manage the full procurement process, including sourcing, supplier selection, negotiations, and purchase orders.
• Build strong supplier partnerships to ensure competitive pricing, quality, and timely delivery.
• Monitor inventory needs and support cost optimization through effective procurement planning.
• Ensure procurement activities comply with company policies, budgets, and approval processes.

Office Administration (40%)

• Oversee daily office administration activities to ensure smooth and efficient business operations.
• Manage contracts, vendor records, invoices, and administrative expenses in coordination with relevant departments.
• Support the continuous improvement of administrative processes and provide operational support to internal stakeholders.

Required Skills & Experience:

• Bachelor’s Degree in Business Administration, Supply Chain Management, Operations Management, or a related field.
• Minimum of 5 years of experience in procurement, purchasing, operations, or office administration.
• Strong negotiation, supplier management, and procurement skills, with a good understanding of inventory management and purchasing best practices.
• Proficiency in Microsoft Office applications and ERP systems.
• Strong organizational, analytical, and problem-solving abilities with a proactive and detail-oriented approach.
• Excellent communication and interpersonal skills, with the ability to collaborate effectively across teams and with external partners.

What We Offer:

• Stability and legacy in the fragrance industry.
• Family-owned values of trust and growth.
• Long-term career growth in a supportive environment that values development, creativity, and work-life balance.
• Energetic, results-driven team with competitive compensation and benefits aligned to market standards.