Proactive Project Operations Coordinator

Jaheziya; Abu Dhabi; On-site; AED 89,000 - 145,000; Full time

Job summary

Jaheziya is seeking an proactive and highly organized Operations Coordinator to support the effective delivery of our operational projects in the UAE. You will coordinate project administration, documentation for employees and subcontractors, staff readiness, procurement needs, resources, and reporting.

You will work with Operations and HR, Training, Purchasing, Finance, Logistics and IT, taking ownership and following up to ensure actions are completed rather than passed on.

Qualifications

• Diploma or bachelor’s degree in Business Administration, Operations, Project Administration, or related field.
• Experience in operations coordination or project administration.
• Experience in project-based or manpower-intensive environments.
• Exposure to procurement coordination, employee documentation and subcontractor administration.
• Strong organizational and administrative skills with attention to detail.
• Ability to coordinate multiple stakeholders and priorities.
• Strong communication and interpersonal skills.
• Proactive ownership and follow-through.
• Good reporting and problem-solving.
• Proficient in Microsoft Office and SharePoint.

Responsibilities

• Maintain project records, employee registers, trackers and SharePoint information.
• Coordinate employee and subcontractor documentation and monitor expiry and renewal requirements.
• Track training, medical, licence, qualification and site-access requirements to ensure operational readiness.
• Coordinate requirements between Project Operations, HR, Training, Purchasing, Finance, Logistics, IT and other departments.
• Support employee mobilisation, transfers and demobilisation activities.
• Assist with purchasing requirements and provide supporting information for PR and PO processing.
• Track critical procurement requests and operational resources including PPE, uniforms, equipment, vehicles and IT requirements.
• Maintain accurate operational data, action trackers and project information.
• Support management reporting, dashboards and KPI tracking.
• Proactively follow up outstanding actions through to completion.
• Identify and escalation risks, delays, documentation gaps or issues that may affect project delivery.
• Support coordination with subcontractors, clients and other external stakeholders as required.

Skills

Project coordination

Organizational skills

Communication skills

Education

Diploma or Bachelor's in Business Administration/Operations/Project Administration

Tools

Microsoft Office

SharePoint

Job description

Jaheziya is seeking an proactive and highly organized Operations Coordinator to support the effective delivery of our operational projects in the UAE. You will coordinate project administration, documentation for employees and subcontractors, staff readiness, procurement needs, resources, and reporting.

You will work with Operations and HR, Training, Purchasing, Finance, Logistics and IT, taking ownership and following up to ensure actions are completed rather than passed on.