Proactive Office Assistant: Admin, Scheduling & Docs

Core Code io; Abu Dhabi; On-site; AED 96,000 - 144,000; Full time

Job summary

Core Code io is seeking a highly organized Office Assistant to provide administrative support and help ensure daily office activities run smoothly. The role includes managing documents, schedules, emails, data, and routine tasks while supporting team members in a fast-paced environment.

The ideal candidate is detail-oriented, professional, with strong communication and time-management skills, proficient in Google Workspace or Microsoft Office, and capable of working independently or with remote

Qualifications

• Previous experience in office administration or administrative support.
• Experience managing documents, schedules, emails, data, and routine administrative tasks.
• Strong computer and digital skills.

Responsibilities

• Provide general administrative support to managers and team members.
• Organize and maintain digital and physical files, documents, records, and databases.
• Manage routine emails, messages, calls, and administrative requests.
• Assist with scheduling meetings, appointments, and team activities.
• Prepare, format, and update reports, documents, spreadsheets, and presentations.
• Perform data entry and verify information for accuracy and completeness.
• Coordinate information and requests between internal teams and external contacts.
• Monitor deadlines, tasks, and follow-ups to ensure timely completion.
• Assist with invoices, expenses, orders, and other administrative records when required.
• Support office supplies, equipment, and other routine office-related needs.
• Assist with organizing meetings, events, and internal activities.
• Maintain accurate and up-to-date administrative records.
• Support onboarding and other internal administrative processes when required.
• Identify administrative issues and assist with practical solutions.
• Maintain confidentiality when handling sensitive company and business information.

Skills

Communication

Organization

Time management

Multitasking

Problem solving

Email management

Data entry

Independence

Learning new tools

Reliability

Team collaboration

Professionalism

Tools

Google Workspace

Microsoft Office

Job description

Core Code io is seeking a highly organized Office Assistant to provide administrative support and help ensure daily office activities run smoothly. The role includes managing documents, schedules, emails, data, and routine tasks while supporting team members in a fast-paced environment.

The ideal candidate is detail-oriented, professional, with strong communication and time-management skills, proficient in Google Workspace or Microsoft Office, and capable of working independently or with remote