Planning & Execution Support Specialist

IDCMPS; Abu Dhabi; On-site; AED 167,400 - 279,000; Full time

Benefits offered by this job

As per client policy

Job summary

IDCMPS is seeking a Planning & Operations Support Specialist to ensure effective execution of departmental initiatives in Abu Dhabi. The candidate should have a Bachelor’s degree in Business Administration and 3–6 years of relevant experience. Key responsibilities include planning, tracking operational tasks, preparing status reports, and ensuring stakeholder satisfaction. The role demands strong organizational skills and proficiency in tools like Excel and PowerPoint, with a focus on structured communication. Benefits are provided as per client policy.

Qualifications

• 3–6 years of experience in planning, operations support, or similar roles.
• Experience in structured environments (PMO, operations, or consulting) is preferred.
• Exposure to IT, cloud, or infrastructure environments is an advantage.

Responsibilities

• Develop and maintain a centralized department plan covering all initiatives.
• Track progress of all tasks, actions, and deliverables across teams.
• Prepare weekly and monthly status summaries for the Director’s office.

Skills

Organizational skills

Task tracking capability

Structured communication

Attention to detail

Proficiency in Excel

Proficiency in PowerPoint

Education

Bachelor’s degree in Business Administration

Tools

Task tracking systems

Job description

Key Responsibilities

• Planning & Work Structuring: Develop and maintain a centralized department plan covering all initiatives and operational activities.
• Planning & Work Structuring: Translate high‑level priorities into structured tasks with clear timelines and ownership.
• Ensure all workstreams are properly planned, documented, and aligned with department objectives.
• Execution Tracking & Control: Track progress of all tasks, actions, and deliverables across teams.
• Execution Tracking & Control: Maintain visibility on pending, ongoing, and completed activities.
• Execution Tracking & Control: Identify delays, gaps, and risks, and escalation where required.
• Execution Tracking & Control: Ensure deadlines are respected and follow‑up actions are completed.
• Operational Discipline & Standards: Ensure all meetings result in clear actions, assigned owners, and defined timelines.
• Operational Discipline & Standards: Standardize planning formats, tracking tools, and reporting structures.
• Operational Discipline & Standards: Maintain consistency in how teams report progress and manage their work.
• Operational Discipline & Standards: Promote structured ways of working across the department.
• Reporting & Visibility: Prepare weekly and monthly status summaries for the Director’s office.
• Reporting & Visibility: Provide clear, concise insights on execution status and performance.
• Reporting & Visibility: Maintain dashboards or trackers that reflect real‑time progress.
• Office Operations Support: Prepare structured meeting agendas and summaries.
• Office Operations Support: Maintain logs, trackers, and documentation repositories.
• Office Operations Support: Support organization of key internal activities and follow‑ups.
• Office Operations Support: Ensure information is well‑organized and easily accessible.

Qualifications & Experience

• Bachelor’s degree in Business Administration, Management, or related field.
• 3–6 years of experience in planning, operations support, or similar roles.
• Experience in structured environments (PMO, operations, or consulting) is preferred.
• Exposure to IT, cloud, or infrastructure environments is an advantage.

Skills & Competencies

• Strong organizational and planning skills.
• High attention to detail and accuracy.
• Strong follow‑up and task tracking capability.
• Ability to manage multiple priorities simultaneously.
• Clear and structured communication skills.
• Proficiency in tools such as Excel, PowerPoint, and task tracking systems.
• Ability to work in a fast‑paced and unstructured environment.

Key Performance Indicators (KPIs)

• Percentage of tasks delivered on time.
• Accuracy and completeness of planning and tracking tools.
• Timeliness and quality of status reporting.
• Reduction in overdue or untracked tasks.
• Stakeholder satisfaction on planning and operational support.

Reporting Line

Reports directly to the Director of Cloud & Infrastructure or Director’s Office.

Benefits

• As per client policy