Patient Admin Executive - UAEN

NMC GROUP SERVICES.; Sharjah; On-site; AED 45,000 - 78,000; Full time

Job summary

NMC GROUP SERVICES. is seeking an on-site reception/billing associate at our hospital in Sharjah. The role focuses on greeting patients, directing them to the right departments, handling calls, and supporting appointment coordination.

The ideal candidate will manage patient registrations, assist with insurance information, and process payments and invoices while ensuring data accuracy and privacy compliance.

Qualifications

• Diploma in a related field preferred.
• Ability to greet and assist patients professionally.
• Experience handling telephone inquiries and coordinating appointments.
• Knowledge of hospital billing and patient payments and privacy rules.

Responsibilities

• Greet patients and direct them to the appropriate departments.
• Handle telephone inquiries and coordinate callbacks with the respective doctors/nurses.
• Manage appointments including no-shows, rescheduling, and confirmations.
• Register new patients and keep records up to date.
• Provide information about medical insurance and collect payments (co-pays).
• Process patient invoices for services and ensure charges are accurately recorded.

Education

College Diploma in any discipline

Tools

Hospital Information System

Job description

• Greet patients direct them to appropriate departments and provide routine information about the hospital when necessary
• Handle telephone inquiries from patients and provide information to the respective doctor nurse for the call backs
• Appointment management including no-shows rescheduling of patients and confirmations
• Register new patients and ensure the records of current patients are up to date
• Provide information about medical insurance coverage to patients and collect the payment co-payment
• based on the insurance eligibility
• Provide claim forms in case the patient wants to claim reimbursement
• Facilitate daily cash collection credit card slips and cheques deposits at the designated location within the hospital premises ensuring timely and accurate processing at the end of each shift adhering to the standards of finance protocols
• Maintain working knowledge of the Hospital Information System times of all clinics duration of appointments doctor s duty roster and procedures for booking appointments
• Perform duties of handling patients telephone calls cash and back-office work as specified in the duty roster
• Check emails daily ensuring you respond to queries in a timely manner
• Ensure operations are carried out uniformly according to the hospital policies and procedures
• Contributes to team effort by accomplishing related results as needed and maintains safe and clean reception area by complying with procedures rules and regulations
• Participate in the Hospital training programs
• Ensure complaints are handled in a structured timely and professional manner which is fair courteous and respectful of privacy to identify problems and to continuously improve the department s services
• Follows the duty schedule as assigned by the team leader supervisor which includes different shift timings as per the need of the departmentStrictly adheres to NMC s regulations and policies especially those related to infection control
• patient safety JCI Supports Continuous Quality Improvement and participates and contributes to all the quality assurance activities of the service
• Exercises effective interpersonal skills in dealings with department staff colleagues and management Maintains patient staff confidentiality Maintain high standards of data accuracy while ensuring compliance with privacy regulations
• Generate and process patient invoices for services rendered including consultations treatments and diagnostic tests Ensure that all charges are accurately recorded in the patient s account reflecting the correct services dates and codes
• Issue bills and invoices to patients for any outstanding balances including co-pays deductibles or non-covered services
• Provide patients with detailed statements and assistance in understanding their charges and payment options
• Prepare and process patient invoices for services ensuring accurate charges
• Collect co-pays deductibles and outstanding balances at the time of service
• Ensure billing practices comply with legal and insurance requirements College DiplomaAny discipline or related fields.