Patient Admin Executive

Careers at UAE; Ajman; On-site; AED 58,000 - 96,000; Full time

Job summary

Careers at UAE is seeking a Patient Admin Executive to support front-desk functions in a hospital environment in Ajman. You will greet patients, register new patients, handle billing and insurance inquiries, and manage calls and emails.

This role requires precise data entry, strong communication, and a customer‑service mindset to ensure smooth patient flow while upholding privacy and hospital policies.

Qualifications

• Greeting patients and directing them to appropriate departments.
• Handling billing and insurance information and payments.
• Managing appointments and patient records.

Responsibilities

• Greet patients, direct them to appropriate departments and provide routine information about the hospital.
• Handle telephone inquiries from patients and provide information to the respective doctor/nurse for callback.
• Appointment management including no-shows, rescheduling and confirmations.
• Register new patients and ensure records of current patients are up to date.
• Provide information about medical insurance coverage to patients and collect payments.
• Provide claim forms for patient reimbursement.
• Facilitate daily cash collection, credit card slips and cheque deposits per hospital finance protocols.
• Maintain knowledge of Hospital Information System, clinics, appointment durations, and doctor rosters.
• Handle patients, calls, cash and back-office tasks as per duty roster.
• Check emails daily and respond to queries timely.
• Ensure operations comply with hospital policies and procedures.
• Participate in hospital training programs.
• Handle complaints professionally to improve services.

Skills

Customer service

Communication skills

Data entry

Job description

Patient Admin Executive

Job Description

Responsible to provide a range of duties including greeting patients when they enter the medical facility, confirming and registration of new patients, billing, insurance, answering calls and checking emails on a regular basis.

Responsibilities

• Greet patients, direct them to appropriate departments and provide routine information about the hospital when necessary.
• Handle telephone inquiries from patients and provide information to the respective doctor/nurse for the call backs.
• Appointment management including no-shows, rescheduling of patients and confirmations.
• Register new patients and ensure the records of current patients are up to date.
• Provide information about medical insurance coverage to patients and collect the payment/ co-payment based on the insurance eligibility.
• Provide claim forms in case the patient wants to claim reimbursement.
• Facilitate daily cash collection, credit card slips, and cheques deposits at the designated location within the hospital premises, ensuring timely and accurate processing at the end of each shift, adhering to the standards of finance protocols.
• Maintain working knowledge of the Hospital Information System, times of all clinics, duration of appointments, doctor's duty roster, and procedures for booking appointments.
• Perform duties of handling patients, telephone calls, cash, and back-office work as specified in the duty roster.
• Check emails daily, ensuring you respond to queries in a timely manner.
• Ensure operations are carried out uniformly according to the hospital policies and procedures.
• Contributes to team effort by accomplishing related results as needed and maintains safe and clean reception area by complying with procedures, rules, and regulations.
• Participate in the Hospital training programs.
• Ensure complaints are handled in a structured, timely and professional manner which is fair, courteous and respectful of privacy, to identify problems and to continuously improve the department’s services.
• Follows the duty schedule as assigned by the team leader/supervisor which includes different shift timings as per the need of the department
• Strictly adheres to NMC's regulations and policies especially those related to infection control, patient safety & JCI.
• Supports Continuous Quality Improvement and participates and contributes to all the quality assurance activities of the service.
• Exercises effective interpersonal skills in dealings with department staff, colleagues and management.
• Maintains patient & staff confidentiality.
• Maintain high standards of data accuracy while ensuring compliance with privacy regulations.
• Generate and process patient invoices for services rendered, including consultations, treatments, and diagnostic tests.
• Ensure that all charges are accurately recorded in the patient's account, reflecting the correct services, dates, and codes.
• Issue bills and invoices to patients for any outstanding balances, including co-pays, deductibles, or non-covered services.
• Provide patients with detailed statements and assistance in understanding their charges and payment options.
• Prepare and process patient invoices for services, ensuring accurate charges.
• Collect co-pays, deductibles, and outstanding balances at the time of service.
• Ensure billing practices comply with legal and insurance requirements.