Operations Coordinator / Admin

Parker Connect; Dubai; On-site; AED 89,000 - 134,000; Full time

Job summary

Parker Connect in Dubai seeks an Operations Administrative Specialist to support the operations team with cross‑functional coordination, KPI monitoring, inventory and logistics tasks, and the implementation of operational plans.

You will coordinate schedules, assist project teams, prepare reports for senior management, and help drive process improvements. A bachelor’s degree and 1–3 years of related experience, plus strong MS Office skills, are preferred for this fast‑paced role.

Qualifications

• Bachelor’s degree in business administration, operations management, or related field preferred.
• Relevant work experience may substitute for educational qualifications.
• 1–3 years of experience in operations or administrative support, preferably in fast-paced environments.
• Experience in project coordination or logistics is a plus.
• Strong MS Office skills and familiarity with project management software.

Responsibilities

• Provide general administrative support to the operations team and coordinate internal processes.
• Assist in monitoring KPIs and operational metrics and reporting.
• Assist in project coordination, schedules, meetings, and follow-up tasks.
• Help identify process inefficiencies and implement improvements.
• Serve as liaison between departments to align operational goals and initiatives.
• Support inventory management, ordering supplies, and coordinating logistics.
• Track data related to operations and assist in senior management reporting.
• Ensure compliance with safety standards, company policies, and regulations.

Skills

Organizational skills

Written communication

Verbal communication

Multitasking

Problem solving

Critical thinking

MS Office

Project management tools

Asana

Trello

MS Project

Inventory management

Logistics coordination

Interpersonal skills

Teamwork

Adaptable

Education

Bachelor's degree in business administration

Tools

Excel

Word

PowerPoint

Project management software

Asana

Trello

MS Project

Job description

Key Responsibilities:

• 
  

  Operational Admin Support:

  
  

  Provide general administrative support to the operations team by coordinating internal processes and assisting with the implementation of operational plans.

  
  

  Assist in the monitoring and reporting of key performance indicators (KPIs) and operational metrics.

  
  


• 
  

  Assist in Project Coordination:

  
  

  Work closely with project teams to ensure deadlines are met, resources are allocated efficiently, and any issues are identified and resolved promptly.

  
  

  Coordinate project schedules, meetings, and follow-up tasks to ensure smooth execution.

  
  


• 
  

  Help in Process Improvement:

  
  

  Help identify inefficiencies in current processes and recommend improvements to streamline operations.

  
  

  Assist in the implementation of new procedures, policies, and best practices to improve workflow and productivity.

  
  


• 
  

  Communication:

  
  

  Serve as a liaison between departments (e.g., marketing, sales, finance) to ensure alignment on operational goals and initiatives.

  
  

  Communicate effectively with internal and external stakeholders to provide updates, resolve issues, and ensure smooth coordination of activities.

  
  


• 
  

  Inventory and Logistics support:

  
  

  Assist in managing inventory, ordering supplies, and coordinating logistics for operational needs.

  
  

  Maintain accurate records of shipments, deliveries, and inventory levels.

  
  


• 
  

  Data Management & Reporting:

  
  

  Track and maintain data related to operations, including financial, scheduling, and inventory data.

  
  

  Assist in the creation of reports for senior management on operational performance and any challenges faced.

  
  


• 
  

  Compliance & Safety:

  
  

  Ensure adherence to safety standards, company policies, and regulatory requirements across all operational activities.

  
  

  Assist in conducting audits or reviews to ensure compliance with relevant laws, regulations, and company policies.

  
  

Qualifications:

Education

• o Bachelor’s degree in business administration, operations management, or related field preferred.


• o Relevant work experience may substitute for educational qualifications.

Experience

• o 1-3 years of experience in an operations or administrative support role, preferably in a fast-paced environment.


• o Experience in project coordination or logistics is a plus.

Skills & Abilities

• o Strong organizational skills and attention to detail.


• o Excellent written and verbal communication skills.


• o Ability to manage multiple tasks and prioritize effectively.


• o Strong problem-solving and critical-thinking abilities.


• o Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and familiarity with project management software (e.g., Asana, Trello, MS Project).


• o Knowledge of inventory management and logistical coordination is a plus.

Personal Attributes

• o Highly motivated, proactive, and results-oriented.


• o Able to work independently as well as collaboratively in a team setting.


• o Adaptable to changing priorities and environments.


• o Strong interpersonal skills with the ability to build relationships across different teams.