Operations Coordinator 1

TÜV SÜD; Dubai; On-site; AED 90,000 - 135,000; Full time

Job summary

TÜV SÜD Middle East LLC is seeking an Operations Coordinator to support day-to-day operational activities related to management system audits and certification services. The role coordinates audit schedules, auditors, clients, and documentation to ensure timely, compliant service delivery in line with TÜV SÜD procedures and accreditation requirements.

Based in Dubai and onsite, you will work with corporate functions to maintain records, assist invoicing, and support continuous improvement

Qualifications

• Bachelor’s degree or equivalent in engineering or related field.
• 2–4 years of experience in operations coordination, certification support, or audit-related roles.
• Experience in management systems certification or conformity assessment environments preferred.
• Strong organizational, communication, and documentation skills.

Responsibilities

• Coordinate and support operational activities related to management system audits, certification, surveillance, and recertification programs.
• Plan and coordinate audit schedules with auditors, clients, and internal teams to ensure timely execution.
• Prepare, review, and maintain audit-related documentation and records in accordance with procedures and accreditation requirements.
• Coordinate auditor assignments, travel arrangements, and logistical requirements as needed.
• Monitor audit progress, certification status, and pending actions, elevating issues to management as required.
• Support communication with clients regarding audit schedules and documentation requirements.
• Ensure accurate data entry and maintenance in relevant systems related to audits, certificates, and client records.
• Assist in invoicing coordination and issuance of certificates as required.
• Support continuous improvement initiatives and perform additional operational tasks as assigned.

Skills

Organizational skills

English communication

Attention to detail

Structured, compliance mindset

Education

Bachelor’s degree or Diploma in Engineering or related field

Tools

MS Office

Job description

I. Position Summary

The Operations Coordinator is responsible for supporting day-to-day operational activities related to management system audits and certification services. The incumbent will coordinate audit schedules, auditors, clients, and documentation to ensure effective service delivery in compliance with TÜV SÜD procedures, accreditation requirements, and applicable standards.

II. Responsibility and Authority

• Coordinate and support operational activities related to management system audits, certification, surveillance, and re-certification programs.
• Plan and coordinate audit schedules in liaison with auditors, clients, and internal teams to ensure timely execution.
• Prepare, review, and maintain audit-related documentation, records, and reports in accordance with TÜV SÜD procedures and accreditation requirements.
• Coordinate auditor assignments, travel arrangements, and logistical requirements as needed.
• Monitor audit progress, certification status, and pending actions, and elevate issues or delays to management.
• Support communication with clients regarding audit schedules, documentation requirements, and certification processes.
• Ensure accurate data entry and maintenance in relevant systems related to audits, certificates, and client records.
• Assist in invoicing coordination, certification documentation, and issuance of certificates as required.
• Support continuous improvement initiatives and perform additional operational tasks as assigned by management.

III. Education And Experience

• Bachelor’s degree or Diploma Engineering, or a related field.
• Minimum of 2-4 years of experience in operations coordination, certification support, or audit-related roles.
• Experience in management systems certification, auditing environments, or conformity assessment bodies is preferred.
• Strong organizational and coordination skills with high attention to detail.
• Good communication skills in English.
• Proficiency in MS Office applications.
• Ability to work in a structured, compliance-driven, and deadline-oriented environment.

Work Area: Corporate Functions & Business Support

Country/Region: United Arab Emirates

Job Location: Dubai

Working Model : Onsite

Employment Type: Full time / regular

Company: TÜV SÜD Middle East LLC

Org Unit Code: BM

Requisition ID: 7033