Operations Business Planning Specialist

ADNOC Abu Dhabi UAE; Abu Dhabi; On-site; AED 150,000 - 210,000; Full time

Job summary

ADNOC Group is seeking an experienced Operations Business Planning Specialist to coordinate budgeting, planning cycles and performance reporting within its Operations Division in Abu Dhabi, United Arab Emirates. The role requires close collaboration with site departments, Operations, Maintenance, Planning, and Contract Engineering to ensure effective planning and cost control.

The successful candidate will monitor progress, support ISO and BMS activities, and drive continuous improvement in

Qualifications

• Bachelor's degree in Business Administration or another relevant discipline.
• Engineering degree is preferred.
• At least 6 years of experience in business planning within a large industrial organization.
• Experience in the oil and gas industry is preferred.
• Knowledge of budgeting, financial analysis and planning principles.
• Proficiency with planning systems and ISO/BMS processes.

Responsibilities

• Coordinate site budgeting and planning cycles under the Section Leader guidance.
• Monitor progress against approved plans and report deviations.
• Support ISO and Business Management System activities across sites.
• Develop and maintain management reports and performance dashboards.
• Coordinate with Maintenance, Planning and Engineering for input on plans.
• Assist in cost optimization and expenditure monitoring across operations.
• Ensure alignment of budgets with long-term business objectives.
• Provide planning and performance information to facilitate management decisions.

Skills

Strategic planning

Budgeting

Financial analysis

Performance monitoring

Stakeholder coordination

Attention to detail

Education

Bachelor's degree in Business Administration

Engineering degree preferred

Tools

Planning systems

Job description

Operations Business Planning Specialist Job Snapshot - Role: Operations Business Planning Specialist - Location: Abu Dhabi, United Arab Emirates - Industry: Oil and Energy - Function: Production-Operations Planning - Experience: Minimum 6 years in business planning within a large industrial organization - Job Type: Full Time - Work Arrangement: On-site

Position Overview ADNOC Group is seeking an experienced Operations Business Planning Specialist to coordinate business planning, performance monitoring, budgeting, and management reporting activities within its Operations Division in Abu Dhabi, United Arab Emirates. The role is responsible for coordinating short-term and long-term business plans, monitoring progress against approved objectives, and providing accurate information to support management decision-making. The successful candidate will work closely with site departments, Operations, Maintenance, Planning, Contract Engineering, and other stakeholders to ensure effective planning cycles, budget control, quality management, and operational performance reporting. The position also supports ISO management systems, Business Management System (BMS) activities, internal and external audits, business process improvements, and cost optimization initiatives. Candidates should have at least six years of business planning experience within a large industrial organization, preferably in the oil and gas industry, with knowledge of gas processing operations, budgeting, financial analysis, and industrial planning systems.

Job Details - Country: United Arab Emirates - City: Abu Dhabi - Industry: Oil and Energy - Function: Production-Operations Planning - Salary: Not disclosed - Gender: No Preference - Candidate Nationality: Not specified - Job Type: Full Time - Work Arrangement: On-site

Key Accountabilities

Business Planning and Coordination

• - Prepare and periodically review the Operations Division 's business planning cycle.
• - Coordinate planning activities with relevant site departments and stakeholders.
• - Support the preparation of short-term and long-term site business plans under the direction of the Section Leader.
• - Consolidate planning requirements from different operational sections.
• - Coordinate with Section Heads and Area Planning Engineers to identify requirements for the following year.
• - Ensure annual planning requirements align with long-term business objectives.
• - Monitor progress against approved plans and identify deviations requiring corrective action.
• - Support timely completion of business planning activities.

Operations Planning and Performance Monitoring

• - Coordinate planning activities across the Operations function.
• - Monitor operational progress against established business objectives.
• - Collect and analyze relevant performance information from site departments.
• - Identify areas of unsatisfactory performance and recommend corrective measures.
• - Support improvements in operational efficiency and planning effectiveness.
• - Coordinate with stakeholders to address planning constraints.
• - Monitor implementation of agreed improvement actions.
• - Provide accurate performance information to support management decisions.

ISO and Business Management Systems

• - Coordinate ISO and Business Management System activities across operational sites.
• - Maintain communication with site representatives regarding management system requirements.
• - Support forward planning for ISO and BMS activities.
• - Coordinate implementation of relevant management system improvements.
• - Monitor progress against established system requirements.
• - Support consistent application of approved management processes.
• - Identify opportunities to strengthen system effectiveness.
• - Coordinate with relevant departments to maintain management system compliance.

Policies and Procedures Development

• - Support the development of Level 3 and Level 4 operational procedures.
• - Ensure procedures align with applicable ISO guidelines.
• - Conduct periodic reviews of approved procedures.
• - Coordinate updates required by organizational or policy changes.
• - Work with relevant departments to review business process requirements.
• - Identify procedural gaps and improvement opportunities.
• - Support consistent implementation of updated procedures.
• - Maintain alignment between operational procedures and established management systems.

Quality Objectives and Monitoring

• - Coordinate the preparation of annual site quality objectives in accordance with ISO procedures.
• - Work with relevant departments to establish quality-related performance requirements.
• - Monitor progress toward approved quality objectives.
• - Identify delays or performance gaps affecting objective achievement.
• - Coordinate follow-up with responsible stakeholders.
• - Support timely completion of agreed quality improvement actions.
• - Prepare relevant quality performance information for management review.
• - Contribute to continuous improvement of site quality management practices.

Internal and External Audit Coordination

• - Support ISO audits, Internal Audit Department reviews, and other internal and external audits.
• - Coordinate audit planning activities across the Operations Division.
• - Participate in BMS, Maintenance, and performance audits.
• - Support audit activities as an auditee when required.
• - Coordinate collection of documents and supporting information.
• - Monitor recommendations and corrective actions arising from audit findings.
• - Follow up with responsible action owners to ensure timely closure.
• - Maintain visibility of outstanding audit requirements and completion status.

Budget Planning and Preparation

• - Coordinate preparation of site budgets in accordance with the approved budget planning cycle.
• - Work under the direction of the Section Leader to consolidate departmental budget requirements.
• - Obtain budget inputs from relevant site sections and departments.
• - Support timely submission of budget proposals.
• - Coordinate clarifications required during budget preparation and approval.
• - Review budget information for consistency with operational planning requirements.
• - Support alignment between approved budgets and business plans.
• - Maintain effective communication with stakeholders throughout the budgeting process.

Budget Monitoring and Variance Analysis

• - Monitor actual expenditure against approved budgets at established intervals.
• - Prepare monthly budget variance analysis reports.
• - Identify significant over-budget and under-budget expenditure items.
• - Obtain appropriate explanations and justifications for identified variances.
• - Highlight financial trends requiring management attention.
• - Recommend opportunities to improve budget performance.
• - Support effective cost monitoring across operational activities.
• - Provide accurate financial information for management reporting.

Expenditure Justification and Financial Controls

• - Review site-issued Authorizations for Expenditure (AFEs) and Authorizations for Operating Units (AFOUs) for appropriate justification.
• - Coordinate with relevant departments to clarify expenditure requirements.
• - Support compliance with approved financial procedures.
• - Monitor relevant expenditure commitments against established requirements.
• - Identify financial information requiring additional review.
• - Support consistent documentation of expenditure justifications.
• - Highlight potential cost control concerns.
• - Contribute to effective financial planning and accountability.

Cost Optimization Initiatives

• - Coordinate cost optimization initiatives across operational sites.
• - Work with relevant departments to identify opportunities for improved cost efficiency.
• - Review operational expenditure trends and supporting information.
• - Support assessment of proposed cost improvement measures.
• - Monitor implementation of agreed optimization activities.
• - Identify opportunities to improve resource utilization.
• - Prepare relevant cost analysis and progress information.
• - Support cost-effective achievement of operational objectives.

Management Reporting

• - Prepare monthly highlights covering overall site activities and performance.
• - Coordinate reporting inputs from site sections and departments.
• - Develop weekly operational activity reports.
• - Consolidate information on business planning and performance progress.
• - Prepare periodic reports for senior management.
• - Highlight significant operational developments, performance gaps, and improvement actions.
• - Ensure management reports are accurate and submitted on time.
• - Support informed decision-making through clear and reliable reporting.

Performance Analysis and Management Information

• - Coordinate collection of relevant operational and business performance data.
• - Develop performance matrices and analytical reports.
• - Review cost trends and performance indicators.
• - Prepare supporting information for management meetings.
• - Identify significant performance deviations.
• - Highlight areas requiring corrective action or additional management attention.
• - Maintain consistency and accuracy in performance reporting.
• - Support effective monitoring of site business objectives.

Business Process Improvement

• - Participate in the development and enhancement of site business processes.
• - Collaborate with operational divisions to identify process improvement opportunities.
• - Review existing procedures against relevant industry practices.
• - Recommend improvements to strengthen operational efficiency.
• - Coordinate implementation of approved process changes.
• - Support the adoption of improved planning and reporting practices.
• - Evaluate opportunities to improve process effectiveness.
• - Contribute to continuous improvement across the Operations Division.

Planning Systems and Operational Improvements

• - Coordinate implementation activities for relevant systems improvements.
• - Work with stakeholders to identify system-related requirements.
• - Support the effective use of planning and business management tools.
• - Identify opportunities to improve planning information accuracy.
• - Coordinate follow-up on approved system enhancements.
• - Provide technical assistance to operational sites to support proactive controls.
• - Promote consistent use of approved planning processes.
• - Support improvements in planning coordination and operational reporting.

Scope of Work and Divisional Studies

• - Review Scope of Work documents for divisional studies.
• - Assess proposed study requirements against relevant business objectives.
• - Consider economic and operational factors when reviewing study proposals.
• - Recommend improvements to study scopes where appropriate.
• - Coordinate preparation of documentation for management approval.
• - Work with relevant stakeholders to clarify study requirements.
• - Support alignment between proposed studies and operational priorities.
• - Provide planning input to improve the effectiveness of divisional studies.

Maintenance and Contract Coordination

• - Coordinate with Maintenance Sections on relevant planning requirements.
• - Work with Planning and Contract Engineers on purchases and contractual activities.
• - Liaise with Gas Operations Support and other site departments.
• - Support coordination of maintenance-related agreements and contracts.
• - Facilitate communication regarding common contracts and purchasing requirements.
• - Consolidate relevant operational planning inputs.
• - Identify coordination issues affecting planned activities.
• - Support timely resolution of planning and administrative requirements.

Headquarters and Site Coordination

• - Coordinate with Headquarters on unplanned divisional activities.
• - Assess priorities and identify practical implementation options.
• - Work with relevant departments to establish activity requirements.
• - Monitor progress against agreed completion timelines.
• - Coordinate information exchange between Headquarters and operational sites.
• - Highlight issues affecting activity completion.
• - Support timely implementation of priority assignments.
• - Maintain effective communication across relevant business functions.

Planning Governance and Compliance

• - Ensure planning activities follow approved company policies.
• - Support compliance with relevant business management procedures.
• - Monitor commitments and requirements against established company standards.
• - Coordinate with stakeholders to address identified compliance concerns.
• - Maintain appropriate documentation of planning activities.
• - Support consistent implementation of operational controls.
• - Promote reliable reporting and accountability.
• - Contribute to effective governance of Operations business planning activities.

Minimum Qualifications

• - Bachelor 's degree in Business Administration or another relevant discipline.
• - An Engineering degree is preferred.

Minimum Experience

• - At least 6 years of experience in business planning within a large industrial organization.
• - Experience in the oil and gas industry is preferred.

Required Knowledge and Skills

• - Good knowledge of gas processing plants and associated process streams.
• - Understanding of business planning practices within industrial operations.
• - Knowledge of budgeting, costing, and financial analysis principles.
• - Familiarity with financial planning and budget variance analysis methodologies.
• - Knowledge of planning terminology commonly used in the oil and gas industry.
• - Proficiency in relevant planning systems and tools.
• - Understanding of the relationships between different business planning functions.
• - Knowledge of operational performance monitoring and reporting.
• - Familiarity with ISO procedures and business management systems.
• - Understanding of internal and external audit coordination.
• - Ability to prepare business plans and management reports.
• - Knowledge of cost optimization and expenditure monitoring.
• - Planning and organizing skills.
• - Scheduling and coordination capabilities.
• - Checking, examining, and recording skills.
• - Ability to analyze operational and financial information.
• - Strong coordination skills across multiple departments.
• - Attention to detail and accuracy in reporting.
• - Ability to monitor action plans and follow up on outstanding requirements.

Role Contribution The Operations Business Planning Specialist supports ADNOC Group 's operational planning and performance management activities by coordinating business plans, budgets, management systems, audits, and reporting requirements. The position helps maintain visibility of operational progress, expenditure trends, quality objectives, and improvement initiatives across relevant site departments. Through effective planning coordination, financial analysis, performance monitoring, and stakeholder engagement, the role contributes to informed management decisions and the efficient execution of Operations Division objectives.