Operations & Administrative Coordinator

Simera; Abu Dhabi; On-site; AED 56,000 - 78,000; Full time

Job summary

Simera is seeking an organized Operations Assistant to provide administrative and operational support, ensuring daily business activities run smoothly in a fast-paced environment.

Responsibilities include coordinating operations, tracking tasks, managing documents, preparing reports, and assisting multiple teams. Strong communication, data-entry accuracy, and remote-work readiness are essential for success.

Qualifications

• Previous experience in operations or administrative roles.
• Experience supporting daily business operations.
• Experience managing documents, data, schedules, and operational information.
• Strong communication and interpersonal skills.
• Ability to work independently and collaborate with remote teams.
• English proficiency for communication with English-speaking teams.

Responsibilities

• Provide administrative and operational support to managers and internal teams.
• Coordinate daily business operations and workflows.
• Monitor tasks, deadlines and follow-ups to ensure timely completion.
• Organize and maintain operational documents, records, files and databases.
• Prepare reports, spreadsheets, presentations, and operational documentation.
• Data entry and verify information for accuracy and completeness.
• Coordinate information and requests between internal teams and external contacts.
• Assist with scheduling meetings, calls, appointments, and other operational activities.
• Track invoices, expenses, orders, or other operational records when required.
• Support onboarding, internal projects, and process-related activities.
• Monitor operational issues and elevate them to the appropriate team when necessary.
• Identify process gaps and assist with implementing improvements to increase efficiency.
• Maintain accurate and up-to-date information across company systems.
• Communicate professionally with team members, clients, vendors, and other stakeholders.
• Maintain confidentiality when handling sensitive company and business information.

Skills

Verbal communication

Written communication

Organizational skills

Time management

Attention to detail

Prioritization

Problem solving

Google Workspace

Microsoft Office

Spreadsheets

Databases

Project management

Digital communication

Data entry

Independent work

Remote collaboration

Tools

Google Workspace

Microsoft Office

Spreadsheets

Databases

Project management tools

Digital communication platforms

Job description

Simera is seeking an organized Operations Assistant to provide administrative and operational support, ensuring daily business activities run smoothly in a fast-paced environment.

Responsibilities include coordinating operations, tracking tasks, managing documents, preparing reports, and assisting multiple teams. Strong communication, data-entry accuracy, and remote-work readiness are essential for success.