Officer - Project Management

The General Civil Aviation Authority; Dubai; On-site; AED 120,000 - 180,000; Full time

Job summary

The General Civil Aviation Authority is seeking a proactive professional to support project portfolio activities in Dubai. You will maintain project information, attend review meetings, collect updates, and help prepare status reports to keep programs on track.

You will coordinate with PMO stakeholders, ensure compliance with approved standards, assist in new project documentation, and support administrative and reporting tasks to drive timely delivery.

Responsibilities

• Support project and program management by maintaining project information and collecting updates.
• Assist in preparing project and portfolio status reports.
• Track progress, milestones, KPIs, risks and issues, and supplier performance.
• Escalate risks and issues as needed.
• Coordinate and communicate project-related information per approved PMO standards.
• Prepare project documentation, charts, plans, schedules and budgets for new initiatives.
• Provide administrative support to ensure efficient implementation of Departmental Plans.
• Follow PMO policies, processes and templates and support PMOs in meeting requirements.
• Perform additional tasks as requested by management.
• Support tracking of corrective actions under the internal surveillance program.
• Assist in activities by external entities on request.
• Maintain records of reports, certifications and correspondence.
• Assist preparation and timely submission of functional and project reports.
• Ensure compliance with health, safety, quality and environmental procedures.
• Perform additional tasks to achieve objectives.

Job description

Project Portfolio

• Support project and program management activities by maintaining project information, attending review meetings, collecting project updates, and assisting in the preparation of project and portfolio status reports. Support the tracking of project progress, milestones, KPIs, risks, issues, and service provider performance, and escal

Interaction and Communication

• Support project-related coordination and communication in accordance with approved PMO standards and requirements, ensuring information is exchanged in a timely and accurate manner to facilitate project progress and execution.

New Projects

• Support the preparation of project documentation, charts, plans, schedules, and budget information for new initiatives and projects based on information provided by Project Managers and relevant stakeholders.

Administrative Support

• Undertake administrative support to the section to ensure efficient and effective implementation of the Departmental Plans.

Policies, Systems, Processes and Procedures

• Follow and apply approved project management policies, methodologies, processes, procedures, templates, and systems in carrying out assigned activities and support Project Managers in meeting applicable PMO requirements.

Personnel Development

• Perform additional tasks as requested by the management to achieve objectives and commitments.

Internal Surveillance Program of the Sector

• Support the follow-up and tracking of corrective actions raised against the Sector under the internal surveillance program and maintain relevant records and evidence as required.

External Audits

• Support the administration of activities by external entities on request.

Document Management

• Maintain records of relevant reports, certifications, and general correspondence to ensure proper document management.

Reporting

• Support the preparation, consolidation, and timely submission of functional and project-related reports in accordance with GCAA requirements and applicable quality standards.

Health, Safety and Environment within GCAA

• Ensure compliance with all relevant health, safety, quality and environmental management procedures and controls to guarantee employee safety, legislative compliance, delivery of high-quality products/services and a responsible environmental attitude as per IMS available standards=

Other Tasks/ Accountability

• Perform additional tasks relevant to the role / area of expertise as requested by the management to be able to achieve the objectives/commitments.