Office & Facilities Administrator | Front Desk & Ops

Stephenson Harwood LLP; Dubai; On-site; AED 60,000 - 80,000; Full time

Benefits offered by this job

Life insurance

Private health and dental for you and

Flexible benefits including retail-vou

Volunteer day per year

Job summary

Stephenson Harwood LLP is seeking an Office Assistant to provide comprehensive office services and front desk support in our Dubai office. You will work with the workplace and HR teams to coordinate maintenance, manage supplies, and assist with events and day-to-day operations.

The role requires strong communication, a collaborative mindset, and the ability to juggle multiple tasks under time pressure while ensuring a welcoming environment for staff and visitors.

Qualifications

• Sound knowledge of office services operations within professional services.
• Strong verbal and written communication skills.
• Positive, welcoming and collaborative mindset with flexibility.
• Proficient in MS Office and Outlook.
• Experience with AV equipment and video conferencing is a plus.
• Ability to meet deadlines with high attention to detail and teamwork.

Responsibilities

• Coordinate with the workplace team and landlord for building maintenance and repairs.
• Fire warden duties, drills, and attendance records.
• Maintain furnishings, air conditioning and lighting; assist with internal moves.
• Reception duties and greeting guests; front office support.
• Organise and present meeting rooms; liaise with staff and reception.
• Support Secretarial team leader and PAs with ad hoc tasks.
• Procure consumables, manage stock, and liaise with IT for printers and cartridges.
• Stock groceries, coffee, and kitchen supplies; maintain kitchen equipment.
• Procure stationery; general office maintenance and document handling.
• Arrange couriers and manage on-site events support; assist during busy periods.

Skills

Office administration

MS Office

Communication skills

Teamwork

Attention to detail

Tools

Outlook

Video conferencing

Job description

Stephenson Harwood LLP is seeking an Office Assistant to provide comprehensive office services and front desk support in our Dubai office. You will work with the workplace and HR teams to coordinate maintenance, manage supplies, and assist with events and day-to-day operations.

The role requires strong communication, a collaborative mindset, and the ability to juggle multiple tasks under time pressure while ensuring a welcoming environment for staff and visitors.