Office Coordinator / Administrative Assistant

Citytecheng; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A dynamic organization in Dubai is seeking an Office Coordinator/Administrative Assistant to manage correspondence, schedule appointments, and oversee various office tasks. The ideal candidate should have a high school diploma, experience in administrative roles, and proficiency in Microsoft Office. Strong organizational and multitasking skills are essential for this role.

Qualifications

• Experience in administrative support roles is required.
• Must be proficient in Microsoft Office Suite.
• Demonstrated ability to handle multiple tasks effectively.

Responsibilities

• Manage correspondence and schedule appointments.
• Prepare meeting agendas and reports.
• Assist in coordinating internal and external events.

Skills

Organizational skills

Multitasking

Attention to detail

Problem-solving

Proficiency in Microsoft Office

Education

High school diploma or equivalent

Additional qualifications as an Administrative Assistant

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Job description

Overview

The Office Coordinator/Administrative Assistant is a pivotal figure in facilitating the efficient functioning of an office or organization. They undertake a diverse array of administrative responsibilities, including managing correspondence, scheduling appointments, tracking ongoing projects, preparing quotations/agreements, and maintaining records. Additionally, they coordinate various projects and events.

Responsibilities

• Prioritize and manage incoming and outgoing correspondence.
• Schedule and coordinate meetings, appointments, and travel arrangements.
• Prepare and disseminate meeting agendas, minutes, and reports.
• Maintain updated reports on ongoing projects.
• Assist in coordinating internal and external events.
• Collaborate with other administrative staff to ensure seamless office operations.

Qualifications

• High school diploma or equivalent; additional qualifications as an Administrative Assistant preferred.
• Demonstrated experience in administrative support roles.
• Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook).
• Exceptional organizational and multitasking abilities.
• Strong attention to detail and adept problem-solving skills.

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