Office Assistant

Trustbend Logistics; Dubai; On-site; AED 67,000 - 89,000; Full time

Job summary

Trustbend Packers & Movers in Dubai is seeking an organized Office Assistant to support daily administrative tasks and ensure smooth office operations. You will manage records, respond to inquiries, and assist with coordination between office staff and field teams.

The role requires basic IT skills, good communication, and the ability to handle multiple tasks in a dynamic moving and relocation environment. Dubai-based position with a professional, team-oriented atmosphere.

Qualifications

• High school diploma or equivalent qualification; additional administrative training is an advantage.
• Previous experience in an office assistant or administrative support role is preferred.
• Basic computer skills, including Microsoft Word, Excel, and email.
• Good written and verbal communication skills in English.
• Strong organizational skills and attention to detail.
• Ability to maintain accurate records and manage documents systematically.
• Professional, polite, and helpful attitude when dealing with customers and colleagues.
• Ability to prioritize tasks and complete work within deadlines.
• Willingness to learn company procedures and support different departments.
• Ability to work independently and as part of a team.
• Knowledge of office filing, data entry, and basic administrative processes.
• Familiarity with logistics, moving, or customer service operations is an advantage.

Responsibilities

• Assist with daily office administration and routine clerical tasks.
• Answer phone calls, respond to general inquiries, and direct messages to staff.
• Welcome visitors and provide basic information in a polite and professional manner.
• Maintain and organize physical and digital files, documents, and office records.
• Prepare, scan, photocopy, and distribute documents as required.
• Assist with data entry and update customer, supplier, and service records.
• Support the preparation of quotations, invoices, delivery notes, and other office documents.
• Coordinate with the moving and operations teams to share schedules and relevant information.
• Help track office supplies and arrange replenishment when necessary.
• Assist with email correspondence and routine follow-ups with customers or vendors.
• Keep the reception area and office workspaces neat and organized.
• Handle incoming and outgoing documents and maintain proper filing procedures.
• Support meeting arrangements and other administrative activities.
• Follow company procedures and maintain the confidentiality of customer and business information.
• Carry out additional office support duties assigned by the supervisor.

Skills

Organizational skills

English proficiency

Data entry

Multitasking

Team player

Attention to detail

Education

High school diploma

Tools

Microsoft Word

Microsoft Excel

Email client

Job description

Trustbend Packers & Movers provides moving and relocation services that depend on organized office administration and clear communication with customers and operational teams. The Office Assistant position in Dubai is suitable for a reliable, organized candidate who can support daily administrative tasks, maintain records, and help the office run efficiently.

Key Responsibilities

• Assist with daily office administration and routine clerical tasks.
• Answer phone calls, respond to general inquiries, and direct messages to the appropriate staff.
• Welcome visitors and provide basic information in a polite and professional manner.
• Maintain and organize physical and digital files, documents, and office records.
• Prepare, scan, photocopy, and distribute documents as required.
• Assist with data entry and update customer, supplier, and service records.
• Support the preparation of quotations, invoices, delivery notes, and other office documents.
• Coordinate with the moving and operations teams to share schedules and relevant information.
• Help track office supplies and arrange replenishment when necessary.
• Assist with email correspondence and routine follow-ups with customers or vendors.
• Keep the reception area and office workspaces neat and organized.
• Handle incoming and outgoing documents and maintain proper filing procedures.
• Support meeting arrangements and other administrative activities.
• Follow company procedures and maintain the confidentiality of customer and business information.
• Carry out additional office support duties assigned by the supervisor.

Requirements and Qualifications

• High school diploma or equivalent qualification; additional administrative training is an advantage.
• Previous experience in an office assistant or administrative support role is preferred.
• Basic computer skills, including Microsoft Word, Excel, and email.
• Good written and verbal communication skills in English.
• Strong organizational skills and attention to detail.
• Ability to maintain accurate records and manage documents systematically.
• Professional, polite, and helpful attitude when dealing with customers and colleagues.
• Ability to prioritize tasks and complete work within deadlines.
• Willingness to learn company procedures and support different departments.
• Ability to work independently and as part of a team.
• Knowledge of office filing, data entry, and basic administrative processes.
• Familiarity with logistics, moving, or customer service operations is an advantage.

Preferred Skills

• Good time management and multitasking abilities.
• Confidence in handling phone calls and routine customer inquiries.
• A proactive approach to office organization and administrative support.
• Ability to coordinate information between office staff and field teams.
• Responsible handling of confidential documents and customer details.

Conclusion

The Office Assistant role at Trustbend Packers & Movers in Dubai offers an opportunity to support the administrative and coordination needs of a moving and relocation business. Candidates who are organized, dependable, and comfortable with office documentation and communication may be well suited to the position. Applicants should highlight relevant administrative experience and their ability to support an efficient office environment.