Office Administrator & Facilities Coordinator | Fire Marshal

The First Group; Dubai; On-site; AED 66,960 - 100,440; Full time

Job summary

The First Group in Dubai is seeking a reliable Office Administrator to support daily operations, ensure smooth office functions, and maintain a productive environment.

The ideal candidate will be part of fire marshal and first aider teams, handle purchasing, maintenance coordination, and stationery management, with strong English skills and organizational abilities.

This role requires UAE National with Family Book and offers an engaging corporate setting with growth potential.

Qualifications

• Bachelor's degree in business administration or a related field.
• Proven experience as an office administrator, office assistant, or similar role.
• Knowledge of office management systems and procedures.
• Strong organizational and time management skills.
• Excellent communication and interpersonal skills.
• Ability to multitask and prioritize tasks effectively.
• Proactive and independent.
• Proficiency in Microsoft Office Suite and other office software.
• Fluent in English.
• UAE National with Family Book.

Responsibilities

• Active member of the Fire Marshall team.
• Active member of the First Aider team.
• Assists in office refurbishments, relocations and seating re-arrangements.
• Prepare Purchase Requests, Purchase Orders and Payment Vouchers for office-related suppliers.
• Maintaining all office-related folders, trackers & inventories.
• Assist in handling office maintenance issues (AC related issues, equipment for repair…).
• Responsible for ordering, distributing, and arranging the office stationery.
• Responsible for ordering food for the clients, daily water supply, weekly pantry supplies & cleaning materials and supplies.
• Track and schedule AMCs of office-related suppliers (Pest Control, AC, Water filter, Air freshener…).
• Source suppliers for office requirements (table, chairs, equipment…).
• Monitor the maintenance of the AED machines (battery, adult & pediatric pads).
• Assist in replenishing First Aid kit supplies.
• Assist in document destruction.
• Prepare building work permits for contractors and suppliers.
• Assist with incident report documentation.
• Handle migration and retrieval of files from outsourced storage, ensuring tracker accuracy.
• Arrange uniforms and name badge for the Drivers, Handyman, Office Help, Pantry Assistant & Doormen.
• Assists for parking access for the Visitors and Drive In clients by calling the Building Management/Security.
• Reporting concerns/issues related to the common areas such as toilets, corridor, staircase & parking

Skills

Organizational skills

Time management

Communication skills

Multitasking

Proactive

Microsoft Office

English fluency

Team player

Problem solving

UAE National with Family Book

Education

Bachelor's degree in business administration or related field

Job description

The First Group in Dubai is seeking a reliable Office Administrator to support daily operations, ensure smooth office functions, and maintain a productive environment.

The ideal candidate will be part of fire marshal and first aider teams, handle purchasing, maintenance coordination, and stationery management, with strong English skills and organizational abilities.

This role requires UAE National with Family Book and offers an engaging corporate setting with growth potential.