Notary Documentation Officer

Confidential Company; Abu Dhabi; On-site; AED 156,000 - 246,000; Full time

Job summary

Confidential Company in Abu Dhabi is seeking a Notarization Support Associate to assist in notarization transactions, ensuring compliance with the Abu Dhabi Judicial Department and the Ministry of Justice. You will verify documents, coordinate with clients, and manage electronic submissions to meet deadlines.

The role requires a bachelor's degree in law or a related field and 2–3 years in a legal environment.

Qualifications

• Bachelor's degree in law, business administration or related field.
• 2–3 years of experience in a law firm, legal consultancy, notary office or similar environment.

Responsibilities

• Review and prepare documents for notarization including POA, MOA, AOA, board resolutions and other legal documents.
• Verify supporting documents and ensure completeness and compliance before submission.
• Submit transactions through the Notary Public electronic system and monitor progress until completion.
• Coordinate video call appointments for remote notarization with clients and lawyers.
• Communicate with clients, explain requirements and provide transaction updates.
• Liaise with government authorities and notary offices to facilitate processing.
• Maintain accurate records and ensure confidentiality of all legal documents.
• Follow up on pending transactions to ensure timely completion.

Skills

Notary procedures

Arabic & English

Client communication

Documentation review

Attention to detail

Education

Bachelor's Degree in Law, Business Administration, or related field

Job description

Job Purpose

Assist in notarization transactions while ensuring compliance with the requirements of the Abu Dhabi Judicial Department ADJD and the Ministry of Justice. The role is responsible for document verification, client coordination, electronic submissions and the timely completion of notarization processes in line with the operational requirements of Mohamed Sultan Al Nuaimi Advocates Legal Consultants.

Key Responsibilities

• Review and prepare documents for notarization including POA, MOA, AOA, Board Resolutions, General Assembly Resolutions and other legal documents.
• Verify supporting documents and ensure completeness and compliance before submission.
• Submit transactions through the Notary Public electronic system and monitor progress until completion.
• Coordinate video call appointments between clients, lawyers and legal advisors for remote notarization.
• Communicate with clients, explain requirements and provide transaction updates.
• Liaise with government authorities and notary offices to facilitate smooth processing.
• Maintain accurate records and ensure confidentiality of all legal documents.
• Follow up on pending transactions to ensure timely completion.

Qualifications & Experience

• Bachelor's Degree in Law, Business Administration, or a related field.
• Minimum 2-3 years of experience in a law firm, legal consultancy, notary office, or similar environment.

Skills & Competencies

• Knowledge of UAE notarization procedures and legal documentation.
• Familiarity with ADJD and Ministry of Justice systems.
• Strong attention to detail and document review skills.
• Excellent communication and client service skills.
• Proficiency in Arabic and English preferred.