Medical Records Officer - UAEN

NMC Healthcare; Sharjah; On-site; AED 33,000 - 56,000; Full time

Job summary

NMC Healthcare in Sharjah is seeking a Records Clerk to organize and file patient records, collect and index documents, and manage retrieval requests.

You will prepare folders, scan documents, maintain confidentiality, and ensure proper storage according to procedures. Experience in medical records or administrative roles is preferred.

This on-site position requires attention to detail and adherence to privacy guidelines within a busy health system.

Qualifications

• High School diploma or equivalent.
• Diploma or certification related to records management is a plus.
• Bachelor’s degree may be preferred for advancement.

Responsibilities

• Prepare pre-numbered folder with color coding.
• Collect and sort documents, scan and index medical records.
• Retrieve records and send files to requested departments.
• Maintain confidentiality of patient information.
• Dispose or transfer outdated records according to legal guidelines.

Education

High School

Diploma

Bachelor

Job description

Job Description:

• Prepare pre-numbered folder with color coding.
• Collecting and sorting the documents, scanning, and indexing of medical records.
• Collect investigation reports from respective departments , arrange and mount themin appropriate records.
• Patient Records to arrange and file in appropriate location.
• Retrieve records and to send files to requested departments.
• New documents to add in file records and to create new records as required.
• Assemble and Process records as per the established procedures.
• Strictly observe instructions given in the procedure manual to carry out assignedduties and responsibilities.
• Maintain confidentiality of patient information and prevent disclosure tounauthorized persons.
• Observe Medical Record professional ethics.
• Eliminate outdated, unnecessary records, dispose or transfer to inactive storageaccording to legal requirements and file maintenance guidelines.
• Enter document identification codes in systems for easy retrieval from respectivelocation.
• Retrieve information from files as per the requests of authorized users.
• Keep records of document using logbooks or computers.
• Perform periodic inspections of patient records to ensure correct placement,legibility, and condition.
• Documents to place in storage receptacles, such as file cabinets, boxes, bins, ordrawers, as per classification and identification.
• Scan or read incoming documents as per classification and to be filed.
• Sort patient records according to content, purpose, user criteria, and chronological,alphabetical, or numerical order.
• Track removed documents from filing room to ensure borrowed files are returned.
• Perform general office as directed by the immediate supervisor.

Responsibilities

• Prepare pre-numbered folder with color coding.
• Collecting and sorting the documents, scanning, and indexing of medical records.
• Collect investigation reports from respective departments , arrange and mount themin appropriate records.
• Patient Records to arrange and file in appropriate location.
• Retrieve records and to send files to requested departments.
• New documents to add in file records and to create new records as required.
• Assemble and Process records as per the established procedures.
• Strictly observe instructions given in the procedure manual to carry out assignedduties and responsibilities.
• Maintain confidentiality of patient information and prevent disclosure tounauthorized persons.
• Observe Medical Record professional ethics.
• Eliminate outdated, unnecessary records, dispose or transfer to inactive storageaccording to legal requirements and file maintenance guidelines.
• Enter document identification codes in systems for easy retrieval from respectivelocation.
• Retrieve information from files as per the requests of authorized users.
• Keep records of document using logbooks or computers.
• Perform periodic inspections of patient records to ensure correct placement,legibility, and condition.
• Documents to place in storage receptacles, such as file cabinets, boxes, bins, ordrawers, as per classification and identification.
• Scan or read incoming documents as per classification and to be filed.
• Sort patient records according to content, purpose, user criteria, and chronological,alphabetical, or numerical order.
• Track removed documents from filing room to ensure borrowed files are returned.
• Perform general office as directed by the immediate supervisor.

Qualifications

High School, Diploma , Bachelor