Marketing Coordinator

Ohana Development; Abu Dhabi Emirate; On-site; AED 100,000 - 140,000; Full time

Job summary

Ohana Development in the United Arab Emirates seeks a Marketing Coordinator to support the marketing team for its luxury residential projects. You will assist the Marketing Director, coordinate with suppliers and agencies, and manage budgets and administration across campaigns, events, and content activities.

Responsibilities include calendar management, briefing preparation, procurement coordination, and cross-team asset delivery to ensure brand-consistent campaigns.

Qualifications

• 2+ years in marketing coordination, administration, or operations (real estate developer is a must)
• Strong organizational skills with ability to manage multiple suppliers and deadlines
• Excellent written and verbal communication in English
• Proficiency in Microsoft Excel and PowerPoint; familiarity with project tracking tools is an advantage
• Budget tracking and vendor documentation experience

Responsibilities

• Direct Support to Marketing Director: manage calendar, prepare briefing notes, track actions
• Coordinate with suppliers/agencies, obtain quotations, track deliverables with procurement
• Administrative support: process purchase requests, maintain contracts and budgets, draft notes
• Support marketing activity: assist events, campaigns, and asset delivery across teams

Skills

Marketing coordination

Organization

English communication

Excel

PowerPoint

Budgeting

Vendor management

Tools

Microsoft Office

Google Workspace

Project tracking tools

Job description

Ohana Development is seeking a detail-oriented Marketing Coordinator to support the marketing team across its luxury residential projects. This role is central to keeping day-to-day marketing operations running smoothly: assisting the Marketing Director, coordinating with external suppliers and agencies, managing administrative processes, and providing hands-on support across campaigns, events, and content activities.

Key Responsibilities

Direct Support to Marketing Director

• Manage the Marketing Director calendar, prioritize meeting requests, and coordinate scheduling across internal teams, agencies, and partners.
• Prepare briefing notes, agendas, and follow-up trackers ahead of key meetings and partner sessions
• Track action items from the marketing team
• Act as the primary point of contact for marketing suppliers (printers, agencies, production houses, event vendors, media partners)
• Obtain and compare quotations, and track deliverables against agreed timelines in coordination with procurement department.
• Coordinate delivery schedules for marketing collateral, signage, gifting, and event materials.

Administrative Support

• Prepare and process purchase requests, and payment follow-ups in coordination with finance and procurement
• Maintain organized records of contracts, approvals, and marketing budgets.
• Draft correspondence, meeting notes, and status trackers for ongoing projects.
• Support budget tracking and reporting for marketing spend across projects.
• Prepare monthly reports for marketing activities in coordination with the other team members.

Marketing Activity Support

• Support the coordination of events, sales centre activations, and brand partnership deliverables
• Help prepare presentations, briefs, and internal reports for marketing initiatives
• Liaise with internal teams (sales, design, digital) to ensure timely delivery of assets and materials
• Ensure all materials align with Ohana's brand guidelines

Requirements

• 2+ years of experience in a marketing coordination, administration, or operations role (real estate developer is a must)
• Strong organizational skills with the ability to manage multiple suppliers and deadlines simultaneously
• Excellent written and verbal communication skills in English
• Proficiency in Microsoft Office / Google Workspace; familiarity with project tracking tools is an advantage - Strong knowledge in excel and PPT
• High attention to detail and comfort working with budgets, quotations, and vendor documentation