Maritime Documentation & Contracts Specialist

ADNOC Logistics & Services; Abu Dhabi; On-site; AED 42,000 - 78,000; Full time

Job summary

ADNOC Logistics & Services in Abu Dhabi seeks a technically adept administrative professional to support a marine operations department. You will manage document control, data gathering, MDRS preparation, and coordination with internal and external parties to ensure timely processes.

The role involves maintaining the department's filing systems, processing invoices, and assisting with contract requisitions and service orders, while aligning with ERP systems and monthly data records.

Qualifications

• Secondary education with two years formal training in engineering or technical discipline
• Around 3 years total work experience on board ships as engineer or on similar shore discipline
• Understanding of maintenance and repair of Shipping
• MS Office and ERP proficiency
• Presentation and reporting skills added value

Responsibilities

• Creates, updates and maintains electronic Document Management Structure for Test Results, Studies, Reports, Logs, maintenance records; coordinate with IT for enhancements
• Assists superintendents in compiling MDRs, vessel drydocking/repairs prep, and tender documents; follows up on Contract Requisitions/Service Orders and Purchase Requests
• Compiles ships mail regularly for dispatch to vessel and receives ship documents for distribution
• Central point for collecting routine contracts invoices and data entry within ERP for payment/settlement; ensure data consistency
• Carries out collection, archiving, and typing of all department reports and correspondence
• Controls the department's central filing system including KPI records and technical analysis; maintains network drive with vessel files
• Coordinates with HR/Training on leaves, attendance, resumption and training records
• Compiles & edits department periodical management reports: objectives, business plan, quality progress, integrity assessment
• Archives project/inspection records in line with Document Retention Procedures

Education

BSC or HND Certificate

Tools

MS Office

ERP

Job description

ADNOC Logistics & Services in Abu Dhabi seeks a technically adept administrative professional to support a marine operations department. You will manage document control, data gathering, MDRS preparation, and coordination with internal and external parties to ensure timely processes.

The role involves maintaining the department's filing systems, processing invoices, and assisting with contract requisitions and service orders, while aligning with ERP systems and monthly data records.