Officer, Technical (Shipping)

ADNOC Logistics & Services; Abu Dhabi; On-site; AED 42,000 - 78,000; Full time

Job summary

ADNOC Logistics & Services in Abu Dhabi seeks a technically adept administrative professional to support a marine operations department. You will manage document control, data gathering, MDRS preparation, and coordination with internal and external parties to ensure timely processes.

The role involves maintaining the department's filing systems, processing invoices, and assisting with contract requisitions and service orders, while aligning with ERP systems and monthly data records.

Qualifications

• Secondary education with two years formal training in engineering or technical discipline
• Around 3 years total work experience on board ships as engineer or on similar shore discipline
• Understanding of maintenance and repair of Shipping
• MS Office and ERP proficiency
• Presentation and reporting skills added value

Responsibilities

• Creates, updates and maintains electronic Document Management Structure for Test Results, Studies, Reports, Logs, maintenance records; coordinate with IT for enhancements
• Assists superintendents in compiling MDRs, vessel drydocking/repairs prep, and tender documents; follows up on Contract Requisitions/Service Orders and Purchase Requests
• Compiles ships mail regularly for dispatch to vessel and receives ship documents for distribution
• Central point for collecting routine contracts invoices and data entry within ERP for payment/settlement; ensure data consistency
• Carries out collection, archiving, and typing of all department reports and correspondence
• Controls the department's central filing system including KPI records and technical analysis; maintains network drive with vessel files
• Coordinates with HR/Training on leaves, attendance, resumption and training records
• Compiles & edits department periodical management reports: objectives, business plan, quality progress, integrity assessment
• Archives project/inspection records in line with Document Retention Procedures

Education

BSC or HND Certificate

Tools

MS Office

ERP

Job description

About the Company

We are a global energy maritime logistics leader with a world-class asset base. We are the dedicated and vital logistics arm for ADNOC Group, providing mission critical and highly specialized services across ADNOC's entire value chain. We also provide market-leading, cost-competitive maritime and logistics solutions to over 100 global customers and ship to more than 50 countries across the world.

About the Company

We are a global energy maritime logistics leader with a world-class asset base. We are the dedicated and vital logistics arm for ADNOC Group, providing mission critical and highly specialized services across ADNOC's entire value chain. We also provide market-leading, cost-competitive maritime and logistics solutions to over 100 global customers and ship to more than 50 countries across the world.

As a global energy maritime logistics leader and the dedicated and vital logistics arm for ADNOC Group, we are driven to set the highest standards in shipping and maritime operations, pushing boundaries and pioneering new frontiers in sustainability. We are committed to delivering world-class solutions that are innovative and efficient, while always putting safety first.

About the Job

Render technical administrative support to the assigned department in various matters related to documentation, contracts administration, data gathering, periodic reporting and internal & external coordination with concerned parties.

Job Specific Accountabilities

• Creates, updates and maintains an electronic Document Management Structure in a systematic manner for Test Results, Studies, Reports, Logs, maintenance records. Co-ordinate with Information Technology Department for further enhancement, with emphasis on monthly routine ships data records and department planners update.
• Assists superintendents Team in the compiling / preparation of MDRS’s, vessel Drydocking / repairs preparation, and tender documents for various call-out basis and permanent contracts, also follows up with the respective inter-division Officers to ensure the timely issue of Contract Requisition/ Service Orders and Purchase Requests, invoices and other services.
• Compiles all ships mail on regular basis for further dispatch to vessel in timely manner for delivery at next convenient port, and receives ships documents for distribution in addressed manner.
• Provides a central point of collecting routine contracts invoices and initiating data entry within ERP system for further payment / settlement processing and common PR creation as required. Relevant Electronic Data replication consistency required for Condition Maintenance.
• Carries out the collection, archiving, and typing of all reports and correspondence of the Department and ensures their accuracy and comparison completed in shared folders.
• Controls the Department’s central filing system which includes KPI records update and technical analysis. Maintains the common network drive updated with all relevant files and folders from the vessels.
• Coordinates with Human Resources/Training Coordinator on all issues related to the department employees leave duty/resumption, attendance/rest and training program and maintain the up to date records.
• Compiles & edits Departments periodical management reports, which includes Departmental Objectives, Business Plan, Quality Progress, and Integrity Assessment Reports.
• Archives project, inspection records in accordance with Document Retention Procedures.

Minimum Requirements

• Completion of Secondary education followed by two year’s formal training in engineering or technical discipline or Technical Diploma.
• Around 3 years total work experience on board ships as engineer or on similar shore discipline
• Understanding of aspects of the maintenance and repair of Shipping
• MS Office computer programs and ERP
• Presentation and reporting skills added value.

Professional Certifications

• BSC or HND Certificate.