Manager - Administration

PeopleStrong; Abu Dhabi; On-site; AED 90,000 - 150,000; Full time

Job summary

PeopleStrong in Abu Dhabi is seeking a proactive Site Office Administrator to manage day-to-day on-site operations and document control for our projects. You will coordinate with subcontractors, oversee payroll processes for field staff, and ensure safety and compliance records are properly stored.

This role requires strong organization, attention to detail, and collaboration with corporate finance and safety teams to maintain smooth site workflows and timely deliveries.

Qualifications

• Experience in site administration or construction support.
• Strong document management and archiving skills.
• Experience coordinating with subcontractors and vendors.
• Knowledge of payroll processes for on-site staff.
• Familiarity with OSHA/local safety regulations.
• Basic budgeting and petty cash handling ability.

Responsibilities

• Site Office Operations: Establish and maintain the temporary site office, utilities, internet connectivity, and daily supply inventory.
• Documentation Control: Manage, organize, and archive critical project paperwork, including blueprints, RFIs, daily logs, and change orders.
• Sub-contractor & Vendor Coordination: Coordinate site access, verify vendor delivery tickets, and track equipment rentals or material receipts.
• Labor & Payroll Administration: Oversee site attendance, process timesheets for laborers, and maintain compliance records for subcontracted workforce.
• Health, Safety, & Compliance: Assist safety officers in maintaining visitor logs, organizing safety inductions, and storing compliance certificates (OSHA/local regulations).
• Petty Cash & Expense Tracking: Manage the on-site petty cash fund, process field invoices, and coordinate with corporate finance for prompt approvals.

Skills

Site coordination

Documentation control

Vendor coordination

Payroll administration

Health & safety

Education

Diploma or degree in administration/engineering

Tools

MS Office

Job description

• Site Office Operations: Establish and maintain the temporary site office, utilities, internet connectivity, and daily supply inventory.
• Documentation Control: Manage, organize, and archive critical project paperwork, including blueprints, RFIs, daily logs, and change orders.
• Sub-contractor & Vendor Coordination: Coordinate site access, verify vendor delivery tickets, and track equipment rentals or material receipts.
• Labor & Payroll Administration: Oversee site attendance, process timesheets for laborers, and maintain compliance records for subcontracted workforce.
• Health, Safety, & Compliance: Assist safety officers in maintaining visitor logs, organizing safety inductions, and storing compliance certificates (OSHA/local regulations).
• Petty Cash & Expense Tracking: Manage the on-site petty cash fund, process field invoices, and coordinate with corporate finance for prompt approvals.