Legal Personal Assistant & Office Support

Freshfields Bruckhaus Deringer; Dubai; On-site; AED 120,000 - 180,000; Full time

Job summary

Freshfields Bruckhaus Deringer in Dubai seeks an experienced Legal Secretariat/PA to support fee earners across MENA with high-level administrative duties. You will handle client liaison, diary management, travel, drafting, and confidential document handling.

Key responsibilities include client engagement, BD support, events, and cross-functional admin tasks. The role requires a formal legal secretarial qualification, excellent communication, and strong IT skills for Word, PowerPoint, Excel, and

Qualifications

• Formal legal secretarial qualification is required.
• Excellent written and oral communication skills.
• Administrative support experience in a professional setting.
• Strong organisational skills and attention to detail.
• Ability to prioritise and act on own initiative.
• Capable of working fast to tight deadlines.
• Team player with flexible approach under pressure.
• Able to work in the evenings/weekends as required.
• Excellent IT skills: fast, accurate typing (60 wpm).
• Ability to produce high quality Word and PowerPoint documents.
• Able to create, manipulate and interrogate Excel spreadsheets.
• Experience using FileSite, Intapp, WorkDay, Salesforce, Foundation, IntroHive.
• Willing to broaden experience and develop skills further.

Responsibilities

• Assist fee earners with client engagement and liaise with clients as needed.
• Update WIP and provide timely client liaison duties.
• Maintain knowledge of matter stages and workloads.
• Support MBD tasks: content submission, intranet/LinkedIn updates, research.
• Update BD contacts and distribute BD materials.
• Use Introhive and Salesforce for BD activity tracking.
• Assist with pitches, client presentations, and CV updates for fee earners.
• Process emails, draft replies, and manage diary and travel arrangements.
• Draft letters and legal documents, ensuring accuracy and confidentiality.
• Maintain electronic filing and document management systems.
• Support Reception and office operations as needed.
• Assist with IT queries to help fee earners use systems effectively.
• Coordinate internal seminars and training events and ensure diarisation.
• Support billing processes with draft narratives and end-to-end billing.

Skills

Excellent communication

Administrative support

Organisational skills

Prioritisation & initiative

Meet tight deadlines

Team player

IT skills

Typing 60 wpm

Drafting letters & emails

Confidential handling

Education

Formal legal secretarial qualification

Tools

Word

PowerPoint

Excel

FileSite

Intapp

WorkDay

SalesForce

Foundation

IntroHive

Job description

Freshfields Bruckhaus Deringer in Dubai seeks an experienced Legal Secretariat/PA to support fee earners across MENA with high-level administrative duties. You will handle client liaison, diary management, travel, drafting, and confidential document handling.

Key responsibilities include client engagement, BD support, events, and cross-functional admin tasks. The role requires a formal legal secretarial qualification, excellent communication, and strong IT skills for Word, PowerPoint, Excel, and