Junior Legal Administrative Assistant

MENA Recruit Pty Ltd; Dubai; Hybrid; AED 60,000 - 120,000; Full time

Job summary

A leading legal services firm in Dubai is seeking a junior legal administrative assistant, responsible for a diverse range of tasks including finance, HR, and marketing. The role offers flexibility for remote work after initial training, ideal for candidates with 1-2 years experience in a related field. Successful applicants will possess strong technical skills, organizational abilities, and a client-focused approach.

Qualifications

• Minimum 1-2 years of experience in a similar role, ideally in legal/HR.
• Professional and diplomatic approach in a fast-paced environment.
• Bubbly and enthusiastic personality.

Responsibilities

• Manage invoicing, client portals, and supplier payments.
• Handle HR tasks such as posting roles and managing candidates.
• Assist with marketing activities and organize client events.

Skills

Payroll experience

English communication

Organizational skills

Client service understanding

Typing skills

Technical proficiency

Tools

QuickBooks

Clockify

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

My client, a niche legal services firm based in Dubai, wishes to recruit a junior legal administrative assistant.

Job Description:

You will work for the Managing Partner, and the role will comprise a wide range of activities, including:

• Finance

• Invoicing clients (including uploading to various client portals), credit control, issuing statements of accounts, etc.
• Dealing with suppliers and paying supplier invoices.
• Collaborating with external accountants for VAT, Corp Tax, Year End returns, etc.

• HR

• Posting roles on Linked-In, head-hunting and short-listing candidates.
• Candidate management – arranging interviews for candidates, screening and background checks.
• Arranging work permits, visas, and Emirates IDs for employees.
• Preparing employment contracts and liaising with the free zone.
• Onboarding employees, tracking holidays, payroll, setting up email addresses, arranging business cards, etc

• Marketing / Business Development

• Assisting with social media posts
• Organising client events
• Preparing submissions for legal directories, awards, etc.
• Organising work events, training, etc.

• General Admin

• Personal assistant duties such as diary management, arranging couriers, etc.
• Compliance / KYC checks on clients and issuing letters of engagement.
• Renewing trade licence, insurance, subscriptions etc.
• Legal Secretarial support as needed – typing/editing.

The role can be done remotely from home but with an initial period in the office for training/induction and then at least one day per week (and available to attend meetings as and when required). There is also flexibility on whether this is a full-time or part-time role.

Technical skills and requirements:

• Must be based in Dubai (ideally near Jumeirah Park/JLT).
• Minimum 1-2 years of experience in a company in a similar job – ideally within the legal / HR / Manpower sector.
• Demonstrated payroll experience with contractors and temporary staff.
• Professional and diplomatic approach.
• Willingness to work in a fast-paced and challenging environment.
• Strong technical skills, including proficiency in all software packages (Word, Excel, PowerPoint) and, ideally, invoicing software (QuickBooks) and time recording (Clockify).
• Good English communication skills (fluency in reading, writing and speaking).
• Strong organizational skills, together with the ability to prioritize.
• Understanding of the importance of client service and dealing with confidential information.
• Strong typing skills with a high level of accuracy.
• Bubbly and enthusiastic personality

Remuneration:

Salary will be in the region of AED3-5K per month, negotiable depending on experience.