Junior Executive Assistant

Medtronic; Dubai; On-site; AED 180,000 - 300,000; Full time

Benefits offered by this job

Flexible Benefits Package

Job summary

Medtronic is seeking a proactive Executive Assistant to support the Senior Executive Assistant to the SVP of EurAsia in Dubai. You will manage document preparation, travel, meetings, and cross‑functional coordination in a fast‑paced international environment.

Join a global leader in healthcare technology that values talent, growth, and diverse perspectives. The role offers world-class training, exposure to senior leadership, and a dynamic workplace in Dubai with a flexible benefits package.

Qualifications

• Bachelor's degree required.
• Minimum 3 years of admin experience in a dynamic environment.
• Excellent verbal and written English communication.
• Strong attention to detail and organization.
• Proactive, high-energy, fast-paced mindset.

Responsibilities

• General administrative support: document prep, expense reports, vendor coordination, visitor greeting.
• Communication management: liaise between customers and leadership; ensure smooth information flow.
• Meeting support: prepare presentations, notes, action items, arrange external meetings.
• Collaboration: streamline processes with Business Support; manage approvals in internal systems.
• Travel support: organize travel, visa, flight bookings with detailed itineraries.

Skills

Communication skills

Attention to detail

Organization

Adaptability

Multitasking

Education

Bachelor's degree

Tools

Ariba

ReadSoft

eCATS

Job description

At Medtronic you can begin a life-long career of exploration and innovation while helping champion healthcare access and equity for all. Youll lead with purpose breaking down barriers to innovation in a more connected compassionate world.

A Day in the Life

Are you looking to join a rapidly growing international healthcare company At Medtronic we value your talent experience and passion for your this dynamic role youll have the opportunity to grow both professionally and personally facing exciting challenges in a supportive environment. We offer world-class training mentorship and guidance to help you shape your career and achieve success. This position reports to the Senior Executive Assistant to the SVP of EurAsia.

Responsibilities may include the following and other duties may be assigned.

• General Administrative Support: Preparing formatting and filing document;Assisting with expense reports; Coordinating with vendors and internal departments; Greeting and guiding visitor; Providing additional support as directed by the Senior Executive Assistant.
  
• Communication Management: Acting as a liaison between customers and the team managing information flow and internal communication; Supporting seamless communication within the leadership team.
  
• Meeting and Reporting Support: Assisting in the preparation of presentations for meetings; Handling pre- and post-meeting follow-ups including notes and action items;Organizing external meetings with vendors sellers logistics partners government departments and trade bodies;Managing weekly and monthly reporting processes.
  
• Collaboration and Coordination:Partnering with Business Support Coordinators to streamline administrative processes;Managing and tracking approvals across internal systems such as Ariba ReadSoft eCATS and Purchase Orders;Overseeing legal document signatures (e-signatures and wet signatures).
  
• Travel Support:Organizing business travel arrangements including visa applications flight bookings (via Dnata agency) and providing detailed itineraries and booking confirmations.

Required Knowledge and Experience:

• A minimum of a Baccalaureate degree.
• At least 3 years of experience in an administrative role within a dynamic work environment.
• Excellent verbal and written communication skills with fluency in English.
• Strong attention to detail and organizational skills.
• A proactive can-do attitude with high energy and enthusiasm for fast-paced environments.
• Flexibility to adapt to varying working hours.
• High agility and the ability to handle multiple tasks efficiently.

Physical Job Requirements

The above statements are intended to describe the general nature and level of work being performed by employees assigned to this position but they are not an exhaustive list of all the required responsibilities and skills of this position.

Benefits & Compensation

Medtronic offers a competitive Salary and flexible Benefits Package
A commitment to our employees lives at the core of our values. We recognize their contributions. They share in the success they help to create. We offer a wide range of benefits resources and competitive compensation plans designed to support you at every career and life stage.

This position is eligible for a short-term incentive called the Medtronic Incentive Plan (MIP).

About Medtronic

We lead global healthcare technology and boldly attack the most challenging health problems facing humanity by searching out and finding solutions.
Our Mission to alleviate pain restore health and extend life unites a global team of 95000 passionate people.
We are engineers at heart putting ambitious ideas to work to generate real solutions for real people. From the R&D lab to the factory floor to the conference room every one of us experiments creates builds improves and solves. We have the talent diverse perspectives and guts to engineer the extraordinary.

Learn more about our business mission and our commitment to diversity here

Required Experience:

Junior IC