Institutional Communications & Outreach Officer

AL AIN UNIVERSITY; Abu Dhabi; On-site; AED 80,000 - 120,000; Full time

Job summary

Al Ain University in Abu Dhabi seeks an Institutional Communications & Outreach Officer to implement and coordinate corporate communications, enhance the university's image, and ensure effective communication with employees, students, faculty, and external stakeholders.

The role focuses on coordinating government and private-sector relations, managing official invitations, coordinating events, drafting official correspondence, and maintaining confidentiality in line with university policies.

Qualifications

• Bachelor's degree in Corporate Communications, Public Relations, Media, Mass Communication, or related field.
• 2 to 3 years of relevant experience in corporate communications, public relations, or media.

Responsibilities

• Manage and strengthen corporate communication channels between the University and government and private-sector entities, while building effective communication and cooperation relationships.
• Monitor events, conferences, seminars, lectures, and official meetings held within the UAE, track invitations addressed to the University, and coordinate participation as required.
• Coordinate the participation of the University President and University representatives in external events, including arranging invitations, appointments, visits, receptions, and liaison with event organizers.
• Oversee the organizational and protocol arrangements related to the University's participation in official external events and occasions, ensuring that reception, accompanying, and coordination requirements are met in accordance with established protocols.
• Monitor the annual calendar of official and community events and occasions in the UAE, identify events of relevance to the University, and coordinate participation with event organizers and relevant departments.
• Follow up on official invitations received from government entities and private institutions, submit them to the relevant management, and coordinate responses and participation in accordance with management directives.
• Maintain ongoing communication with government and private-sector entities and representatives of various institutions to strengthen the University's presence and participation in official and community initiatives and events.
• Prepare and maintain a regular schedule of events, conferences, and external visits, and follow up on dates, confirmations, and necessary arrangements in coordination with the Office of the University President and relevant departments.
• Prepare and draft the University's official correspondence, communications, and corporate communication materials.
• Coordinate with colleges, departments, and organizational units to ensure effective and smooth institutional communication.
• Prepare periodic reports on corporate communication activities and their outcomes.
• Maintain the confidentiality of information and comply with the University's approved policies and procedures.
• Perform any other duties related to the nature of the position as assigned by the direct supervisor.

Skills

Arabic & English

Writing & editing

Event coordination

Stakeholder engagement

Media relations

Social media

Education

Bachelor's in Communications

Job description

• Institutional Communications & Outreach Officer
• AAU does not recruit through recruitment agencies, and shall never ask for any payments related but not limited to visa, recruitment, travel expenses etc.
• All the recruitment offers are sent through official HR Email ID ([e-mail]), AAU shall bear no responsibility of the offers sent through IDs other than the mentioned Email ID.

Institutional Communications & Outreach Officer

To implement and coordinate corporate communications activities at Al Ain University, enhance the University's corporate image and institutional identity, and ensure effective communication with employees, students, faculty members, and external stakeholders. The role supports the University's strategic objectives and strengthens its academic and community reputation and standing.

Qualification:

Bachelor's degree in Corporate Communications, Public Relations, Media, Mass Communication, Marketing, or any other related field.

Job Description:

• Manage and strengthen corporate communication channels between the University and government and private-sector entities, while building effective communication and cooperation relationships.
• Monitor events, conferences, seminars, lectures, and official meetings held within the UAE, track invitations addressed to the University, and coordinate participation as required.
• Coordinate the participation of the University President and University representatives in external events, including arranging invitations, appointments, visits, receptions, and liaison with event organizers.
• Oversee the organizational and protocol arrangements related to the University's participation in official external events and occasions, ensuring that reception, accompanying, and coordination requirements are met in accordance with established protocols.
• Monitor the annual calendar of official and community events and occasions in the UAE, identify events of relevance to the University, and coordinate participation with event organizers and relevant departments.
• Follow up on official invitations received from government entities and private institutions, submit them to the relevant management, and coordinate responses and participation in accordance with management directives.
• Maintain ongoing communication with government and private-sector entities and representatives of various institutions to strengthen the University's presence and participation in official and community initiatives and events.
• Prepare and maintain a regular schedule of events, conferences, and external visits, and follow up on dates, confirmations, and necessary arrangements in coordination with the Office of the University President and relevant departments.
• Prepare and draft the University's official correspondence, communications, and corporate communication materials.
• Coordinate with colleges, departments, and organizational units to ensure effective and smooth institutional communication.
• Prepare periodic reports on corporate communication activities and their outcomes.
• Maintain the confidentiality of information and comply with the University's approved policies and procedures.
• Perform any other duties related to the nature of the position as assigned by the direct supervisor.

General Requirements:

• 2 to 3 years of relevant experience in corporate communications, public relations, or media.
• Experience in educational institutions or universities is preferred.

Required Skills and Competencies

• Excellent command of both Arabic and English, written and spoken.
• Excellent writing, editing, and report-drafting skills.
• Ability to develop corporate and media content.
• Good knowledge of social media platforms and digital publishing tools.
• Strong communication, coordination, and relationship-building skills.
• Ability to organize events and manage time effectively.
• Strong teamwork skills and the ability to interact with diverse groups.
• Accuracy, attention to detail, and ability to maintain confidentiality.
• Ability to work under pressure and meet deadlines.