Hybrid Office & Paralegal Assistant – Dubai

Office Administrator- Paralegal Assistant UAE; Dubai; On-site; AED 60,000 - 110,000; Full time

Benefits offered by this job

Health care

Life insurance

Child education contribution

Remote working options

Employee discounts

Job summary

Chalhoub Group in Dubai seeks an Office Administrator- Paralegal Assistant UAE to support a wide range of secretarial and administrative duties, manage records, and oversee legal documents with high confidentiality.

You will generate reports, organize meetings, and liaise with banks and external parties, while handling archiving, billing, and basic bookkeeping under the Manager’s guidance. This role requires discretion and strong organizational skills.

Qualifications

• Collaborating & Influencing with Respect & Trust.
• Communicating effectively.
• Demonstrating Customer Centricity.
• Demonstrating Personal Resilience & Adapting to Change.
• Driving Results.
• Technical

Responsibilities

• Generate reports, briefing papers and presentations; prepare, collate and distribute as required. Deal with incoming and outgoing communication, Organise and schedule meetings and when necessary take minutes.
• To oversee and manage all official & legal documents in professional maturity and high confidentiality due to the exposure of highly restricted information.
• Handling inter-office communications, confidential mails, quotations, monthly billing, cheques, etc.
• Draft, proofread, edit & finalise documents like (Memorandum, Correspondence, various reports, contracts & lease agreements, Company profile, pre-qualification documents, project/client/consultants List etc.,)
• Liaise with relevant individuals, departments, external customers and parties such as banks & consultants on the Manager’s behalf and ensure smooth and efficient communication flow
• Handle all physical and digital archiving of documents, records, and reports Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work
• Independently responding to phone calls, urgent requests, managing all schedules and interacting with Managers, Head of Departments, as & when required.
• Review all legal documents provided by the banks and other official entities and confirm the eligibility of the terms of the documents or refer to legal department when appropriate.
• Manage & organise the daily administrative functions while focusing on priority issues, chasing responses and triggering follow-up action when required.
• Full awareness of the timelines for all the Professional & Personal matters and ensuring that the Manager/Team are always explained of the upcoming deadlines.
• Follow the instructions of the Manager in terms of managing and maintaining effective office procedures and efficient workflow and initiate new ideas when found appropriate.
• Handles a wide range of highly profiled, sensitive and confidential information requiring a dedicated level of confidentiality.
• Responsible for organising social events and internal events.
• Assist in planning and organising visits of selected visitors.
• Prepares a range of reports and executive correspondence for the Manager as per the given deadlines.
• Initiates appropriate actions with the Manager for the incoming correspondence & calls by determining priorities, forwarding to proper departments for action, or composing correspondence in response.
• Ensure policies & procedures are closely followed & standards of quality related to the office administration are constantly monitored and adhered to.
• Extend necessary support for the Family office Personal jobs & requirements and performs any other miscellaneous job related to Family Office duties.

Skills

Collaboration

Communication

Customer focus

Resilience

Results oriented

Technical

Job description

Chalhoub Group in Dubai seeks an Office Administrator- Paralegal Assistant UAE to support a wide range of secretarial and administrative duties, manage records, and oversee legal documents with high confidentiality.

You will generate reports, organize meetings, and liaise with banks and external parties, while handling archiving, billing, and basic bookkeeping under the Manager’s guidance. This role requires discretion and strong organizational skills.