Human Resources Coordinator

AUE; Dubai; On-site; AED 61,000 - 73,000; Full time

Job summary

The American University in the Emirates (AUE) is hiring an HR Coordinator in Dubai to support faculty and staff recruitment, onboarding, and HR administration. The role involves data entry, file management, and reporting, with responsibilities across interviewing coordination, visa and documentation handling, and payroll liaison.

Ideal candidates will have a Bachelor's degree in HR or related field, 2+ years in office administration, strong English communication, and knowledge of UAE Labour Law.

Qualifications

• Bachelor's degree in HR/related field from an accredited university
• Experience in office administration of minimum 2 years
• Excellent written and verbal communication in English
• Good working knowledge of UAE Labour Law

Responsibilities

• Answer internal and external calls and emails promptly
• Provide recruitment support for staff and faculty positions
• Schedule and coordinate interviews for staff positions
• Liaise with candidates to obtain data and documentation for hiring
• Assist onboarding: IT accounts and email creation for new joiners
• Maintain and update all employee files and recruitment documents
• Organize HR filing systems for letters, memos and correspondence
• Coordinate with Payroll for new joiners and leavers documentation
• Assist with offboarding process and exit interviews
• Organize employee-related activities and events
• Track HR expenses and verify invoices for Finance Department
• Compile reports on employee information and data

Skills

Interpersonal communication

Organizational skills

Confidentiality handling

Education

Bachelor's degree in HR or related field

2+ years office administration experience

Tools

MS Office Suite

Job description

The American University in the Emirates is looking for a Human Resources Coordinator who will provide support to faculty and staff recruitment assisting the team with orientation and onboarding for new recruits. The HR Coordinator will be responsible for data collection and entry updating all employee files generating reports and providing administrative assistance related to HR functions.

Salary Range: Starting fromAED 6000 (subject to experience) with additional benefits

Qualifications and Experience

• Bachelors degree in HR Business Management or a related field from an accredited university
• Experience in office administration of minimum 2 years
• Excellent written and verbal communication skills in English
• Good working knowledge of UAE Labour Law

Skills / Training / Knowledge

• Proficiency in MS Office Suite and other relevant computer applications
• Strong interpersonal communication and organizational skills
• Ability to maintain confidentiality and manage sensitive information

Job Description

1. Answers internal and external calls and emails in a prompt manner
2. Provides support to the HR Officers with recruitment for staff and faculty positions
3. Communicates and Schedules interviews for staff positions
4. Corresponds and liaises extensively with selected candidates to ensure their information needs are met and to obtain the required data and documentation for the hiring process
5. Works with potential candidates providing information on the University benefits entitlements and job opportunities to potential applicants.
6. Ensures logistics for the families of faculty and staff who travel to the U.A.E. to take up residence after the employees arrival.
7. Keeps track of all documents related to the recruitment process from interviews to onboarding.
8. Assists new joiners with the onboarding procedure liaising with IT Department to create new accounts and emails
9. Assists new faculty and staff in completing and collecting onboarding documents
10. Contacts employees for visa and passport applications renewals and cancelation
11. Setups new employee file and follow the employee file checklist
12. Completes offboarding documentation and closes employee file
13. Organizes all HR filing systems for all letters memos and correspondence
14. Tracks and records all documents related to Medical and Group Insurance
15. Liaises with the Payroll Manager to collect all documents related to payroll addition and deduction new joiners and leavers
16. Assists leavers with the off-boarding procedure and completes exit interview
17. Organizes all employee-related activities including Orientation Admin Day Faculty Day Birthday parties and other related events for staff and faculty
18. Tracks and monitors all Human Resources expenses verify the invoices and debit notes and submit them to Finance Department and follows up on payments
19. Compiles reports related to employee information data and spreadsheets.
20. Ensures that all faculty and staff records are updated both in HRIS System Shared folder and as hardcopies in employee personal files
21. Maintains the HR Store organizes employee file safe
22. Maintains confidentiality and privacy of the documents recorded
23. Any other additional tasks as assigned

About American University in the Emirates (AUE):

The American University in the Emirates (AUE) invites applications from well-qualified candidates for a range of faculty and administrative positions. AUE is located in Dubai Intl. Academic City.

AUE is not just a place of learning but a hub of innovation and growth where your expertise and aspirations find a welcoming environment.

At AUE we believe Nothing is Impossible is the Pathway to Success

AUE comprises seven dynamic colleges: College of Law College of Education College of Design College of Business Administration College of Media and Mass Communication College of Engineering and Technology and College of Security and Strategic Studies. Each college boasts unique strengths and prestigious accreditations reflecting our commitment to providing a world-class education.

The American University in the Emirates is accredited by SACSCOC (the Southern Association of Colleges and Schools Commission on Colleges) to award baccalaureate and masters degrees. Degree-granting institutions also may offer credentials such as certificates and diplomas at approved degree levels

The American University in the Emirates is officially licensed to operate as a higher education institution and all its programs are accredited by CAA (the Commission for Academic Accreditation) Ministry of Education United Arab Emirates.

The College of Business Administration is a proud member of AACSB (The Association to Advance Collegiate Schools of Business) and its degree programs (Bachelor of Business Administration Master of Business Administration Master of Sport Management) are accredited by AACSB as of 2022.

The Bachelor of Computer Science in the College of Engineering and Technology is accredited by the Computing Accreditation Commission of ABET.

NASAD (The National Association of Schools of Art and Design) has granted the Bachelor of Science in Fashion Design Bachelor of Science in Graphic Design Bachelor of Science in Interior Design and Bachelor of Science in Animation in the College of Design the designation of Substantial Equivalency with accredited programs in the United States.

Key Skills

• Invoicing
• Facilities Management
• HVAC
• AIX
• Air Pressure Handling
• AX

Employment Type : Full-Time
Experience: years
Vacancy: 1