Human Resources Administrative Assistant

Confidential; Abu Dhabi; On-site; AED 89,000 - 134,000; Full time

Job summary

Confidential in Abu Dhabi is seeking a Human Resources Administrative Assistant to support the HR department in a fast-paced oil and gas environment. You will handle recruitment support, onboarding, employee records, payroll coordination and HR operations while maintaining confidentiality and compliance with company policies.

The role requires a bachelor's degree or diploma in HR and 2–4 years HR admin experience, with strong English communication and proficiency in HRIS and MS Office.

Qualifications

• Bachelor's degree or diploma in HR, Business Admin or related field.
• 2–4 years HR administrative experience in oil/gas, construction, engineering, or industrial sector preferred.
• Strong knowledge of HR administration, recruitment processes and labor legislation.
• Experience with HRIS and Microsoft Office applications (Excel, Word, Outlook).
• Excellent written and verbal English communication; other languages an advantage.

Responsibilities

• Provide day-to-day administrative support to the HR department.
• Maintain confidential employee files and HR records.
• Assist in recruitment activities: postings, interviews, candidate communications, employment documentation.
• Support onboarding and offboarding: document collection, orientation scheduling and clearance.
• Prepare employment contracts and HR-related documentation.
• Coordinate employee visa, work permit, medical exams and licensing docs.
• Monitor attendance, leaves and timesheets; coordinate with payroll for salary processing.
• Update HR information systems with staff data and organizational changes.
• Assist in organizing training, induction programs and performance reviews.
• Ensure compliance with labor laws, company policies and HSE requirements.
• Respond to employee inquiries on HR policies and benefits.
• Prepare HR reports, dashboards and data for management.
• Coordinate travel, accommodation and logistics for new hires and HR activities.
• Maintain HR filing and office supplies.

Skills

HR administration

Recruitment processes

Labor legislation

HRIS

Microsoft Office

English communication

Education

Bachelor's degree or diploma in HR

Tools

HRIS

Excel

Word

Outlook

Job description

Job Description: Human Resources Administrative Assistant (Oil & Gas)

Job Title

Human Resources Administrative Assistant

Department

Human Resources

Reports To

HR Manager / Human Resources Supervisor

Job Summary

The Human Resources Administrative Assistant provides administrative and operational support to the HR department, ensuring efficient execution of HR processes and compliance with company policies and industry regulations. This role supports recruitment, onboarding, employee records management, payroll coordination, training administration, and general HR operations while maintaining confidentiality and professionalism in a fast-paced oil and gas environment.

Key Responsibilities

• Provide day-to-day administrative support to the Human Resources department.
• Maintain accurate and confidential employee personnel files and HR records.
• Assist in recruitment activities, including posting vacancies, scheduling interviews, coordinating candidate communications, and preparing employment documentation.
• Support employee onboarding and offboarding processes, including document collection, orientation scheduling, and clearance procedures.
• Prepare employment contracts, letters, certificates, and other HR-related documentation.
• Coordinate employee visa, work permit, medical examination, and licensing documentation as required.
• Monitor employee attendance, leave records, and timesheets, and coordinate with payroll to ensure accurate salary processing.
• Update HR information systems with employee data and organizational changes.
• Assist in organizing employee training, induction programs, and performance review activities.
• Support HR compliance by ensuring adherence to labor laws, company policies, and HSE requirements.
• Respond to employee inquiries regarding HR policies, benefits, and administrative procedures.
• Prepare HR reports, dashboards, and statistical data as requested by management.
• Coordinate travel arrangements, accommodation, and logistics for new hires and HR-related activities when required.
• Maintain office supplies and filing systems for the HR department.
• Perform other administrative and HR-related duties assigned by the HR Manager.

Qualifications

• Bachelor's degree or diploma in Human Resources, Business Administration, or a related field.
• Minimum 2–4 years of HR administrative experience, preferably in the oil and gas, construction, engineering, or industrial sector.
• Knowledge of HR administration, recruitment processes, and labor legislation.
• Experience with HRIS and Microsoft Office applications, particularly Excel, Word, and Outlook.
• Strong organizational and time management skills.
• Excellent written and verbal communication skills in English; additional languages are an advantage.
• High level of integrity and ability to maintain confidentiality.

Preferred Skills

• Experience supporting multicultural workforces.
• Familiarity with payroll coordination and attendance management systems.
• Knowledge of visa and immigration processes (where applicable).
• Strong attention to detail and accuracy.
• Ability to prioritize multiple tasks and meet deadlines.
• Customer-focused approach with strong interpersonal skills.
• Understanding of health, safety, and environmental (HSE) requirements within the oil and gas industry.

Working Conditions

• Office-based role with occasional visits to operational sites or project locations.
• May require flexibility to support recruitment campaigns, onboarding activities, or project mobilization schedules.
• Regular interaction with employees, contractors, and external service providers while maintaining strict confidentiality.