Fund Operations / Administration - Private Equity / Venture Capital

Swisslinx Middle East; Dubai; On-site; AED 220,000 - 367,000; Full time

Job summary

Swisslinx Middle East is seeking an Investor Relations & Operations Manager in Dubai to own the firm’s investor relations, LP servicing, and operational rhythm. You will support founding partners, manage subscription flow in Carta, and coordinate LP reviews and annual meetings.

Ideal candidates have 2–4 years in fund administration or VC back‑office roles, with US GAAP/IFRS knowledge, strong writing skills, and the ability to work autonomously. UAE-based candidates preferred.

Qualifications

• 2–4 years in fund administration or private equity/VC back‑office
• Understanding of US GAAP or IFRS for investment funds
• Exceptional writing skills for external communications
• Ability to work autonomously with high discretion
• Based in UAE and holds a western degree

Responsibilities

• Act as primary contact for limited partners and ensure prompt document delivery
• Prepare quarterly fund updates and collect reporting from portfolio companies
• Join LP calls with partners to review portfolio performance and new investments
• Onboard LPs into SPVs and manage subscription documents via Carta
• Coordinate annual LP KYC refreshes with provider and investors
• Review K‑1s and coordinate with CPAs and auditors year‑end

Skills

Fund administration

US GAAP knowledge

IFRS knowledge

Strong writing skills

Autonomy

Education

Western university degree

Tools

Carta

CRM software

Job description

On behalf of our client, a fast-growing early-stage venture capital firm investing in US markets, Swisslinx Middle East is seeking an Investor Relations & Operations Manager to join its Dubai office.

The successful candidate will work directly alongside the founding partners, owning the firm’s investor relations, limited partner (LP) servicing, and operational rhythm.

Key responsibilities

• Act as a primary point of contact for limited partners, resolving questions and ensuring accurate, prompt document delivery.
• Prepare quarterly fund updates and collect reporting from high-growth portfolio companies.
• Join LP calls alongside the partners to review portfolio performance and new investments.
• Onboard new LPs into SPVs and co-investment vehicles, managing subscription documents through Carta from first interest to deal closing.
• Coordinate annual LP KYC refreshes with the firm's provider and investors.
• Manage the relationship with Carta as fund administrator, reviewing their work closely for accuracy.
• Review K-1s and coordinate with CPAs and auditors through year-end.
• Manage banking and treasury operations across funds and SPVs.
• Maintain and organize the data room, LP records, and CRM.
• Coordinate annual meetings, LP dinners, conference attendance, and related travel.
• Build operational processes and documentation as the firm scales.

Candidate profile

To qualify for this position, you should demonstrate:

• 2-4 years of relevant experience in fund administration, Big 4 audit covering asset managers, or a private equity/venture capital back-office role.
• A working understanding of US GAAP or IFRS as it applies to investment funds, with strong command of fund mechanics, capital accounts, management fees, and performance metrics.
• Exceptional writing skills, as a meaningful share of external firm communication will be drafted by you.
• Comfort operating autonomously without rigid structure or daily supervision.
• High discretion given the sensitivity of confidential information.
• Must be based in the UAE
• Reputable western university degree

Hours and Working Environment

Due to international stakeholders across the US, some flexibility is required for occasional late-evening calls or closing tasks from home.