Freelance Event Operations Lead — Large-Scale Summit

Visioneers; Dubai; On-site; AED 167,000 - 312,000; Full time

Job summary

Visioneers seeks a freelance Event Operations Manager in Dubai to oversee ticketing, registration, security, and traffic management for the 1 Billion Followers Summit 2027. You will be the primary liaison among internal teams, agencies, venue management, and authorities to ensure a seamless guest experience from arrival to departure.

The role requires proven large-scale event experience, strong ticketing and operations background, and excellent stakeholder management.

Qualifications

• Proven experience managing large-scale events, conferences, or summits.
• Strong background in ticketing, registration, security, or event operations.
• Excellent stakeholder and project management skills.

Responsibilities

• Lead the overall ticketing and registration workstream for the Summit.
• Coordinate with the appointed ticketing and registration agency.
• Review and optimize the guest registration journey.
• Develop registration workflows for VIPs, speakers, partners, media, exhibitors, and general attendees.
• Oversee badge production, distribution, and accreditation processes.
• Ensure registration service levels are maintained and queues are minimized.
• Coordinate self-service kiosks and on-site registration operations where applicable.
• Monitor daily registration reports and attendance figures.
• Resolve on-site registration issues in real time.
• Coordinate and lead security and traffic marshal agencies.
• Liaise with Dubai Police, RTA, venue management, and relevant authorities as needed.
• Oversee crowd flow, access control, VIP arrivals, parking, and traffic operations.
• Ensure all operational and safety procedures are implemented throughout the event.
• Manage shuttle and transport logistics where applicable.
• Ensure pedestrian movement is safely managed.
• Monitor congestion points and implement operational improvements.
• Coordinate emergency vehicle access routes.
• Attend planning meetings and site visits.
• Develop operational timelines and action trackers.
• Coordinate rehearsals and operational readiness.
• Act as the main point of contact for all assigned operational workstreams.
• Manage on-site operations during setup, event days, and dismantling.

Skills

Event management

Vendor coordination

Stakeholder management

Logistics planning

Security coordination

Job description

Visioneers seeks a freelance Event Operations Manager in Dubai to oversee ticketing, registration, security, and traffic management for the 1 Billion Followers Summit 2027. You will be the primary liaison among internal teams, agencies, venue management, and authorities to ensure a seamless guest experience from arrival to departure.

The role requires proven large-scale event experience, strong ticketing and operations background, and excellent stakeholder management.