Follow-up & Reporting Officer Fit-out

Juma Al Majid Group; Dubai; On-site; AED 156,000 - 223,000; Full time

Job summary

The Follow-up & Reporting Officer – Interior Fit-Out at Juma Al Majid Group monitors the progress of multiple interior fit-out projects, collects updates from site teams and suppliers, and prepares management reports to keep programs on schedule and within budget.

You will coordinate with project managers, procurement, design, commercial, QA/QC, and subcontractors, develop dashboards and KPI reports, track actions and RFIs, and present executive summaries to senior management.

Qualifications

• Bachelor's degree in Civil Engineering or related discipline.
• 3–6 years in project coordination, reporting, or controls.
• Strong knowledge of interior fit-out workflows.
• Proficient in Microsoft Excel, Word, PowerPoint, Outlook.

Responsibilities

• Monitor the progress of multiple interior fit-out projects and ensure timely follow-up on project milestones.
• Coordinate with Project Managers, Site Engineers, Procurement, Design, Commercial, and QA/QC teams to collect project updates.
• Track pending actions, approvals, material deliveries, RFIs, shop drawings, and consultant comments.
• Prepare daily, weekly, and monthly project progress reports for senior management.
• Develop and maintain project dashboards, trackers, and KPI reports.
• Monitor project schedules and highlight delays, risks, and critical issues requiring management attention.
• Follow up with internal departments, consultants, subcontractors, and suppliers to ensure timely completion of assigned tasks.
• Prepare meeting agendas, record minutes of meetings (MoM), and monitor the closure of action items.
• Consolidate progress data from multiple projects and prepare executive summary reports.
• Coordinate with Planning Engineers to monitor project schedules and recovery plans.
• Support management by providing accurate project status updates and recommendations.
• Maintain project documentation, correspondence logs, and reporting records.
• Assist in preparing management presentations and performance reports.
• Ensure reporting accuracy and maintain confidentiality of project information.
• Identify opportunities to improve reporting systems and project coordination processes.

Skills

Project coordination

Project tracking

Follow-up skills

Stakeholder management

Education

Bachelor's degree in Civil Engineering or related field

Tools

Microsoft Excel

Word

PowerPoint

Outlook

Job description

The Follow-up & Reporting Officer – Interior Fit-Out is responsible for monitoring project progress, tracking key deliverables, and ensuring timely follow-up on actions across multiple fit-out projects. The role coordinates with project managers, site teams, procurement, design, commercial, and subcontractors to collect project updates, prepare management reports, identify delays, and support the successful delivery of projects within schedule and budget.

Key Responsibilities

• Monitor the progress of multiple interior fit-out projects and ensure timely follow-up on project milestones.
• Coordinate with Project Managers, Site Engineers, Procurement, Design, Commercial, and QA/QC teams to collect project updates.
• Track pending actions, approvals, material deliveries, RFIs, shop drawings, and consultant comments.
• Prepare daily, weekly, and monthly project progress reports for senior management.
• Develop and maintain project dashboards, trackers, and KPI reports.
• Monitor project schedules and highlight delays, risks, and critical issues requiring management attention.
• Follow up with internal departments, consultants, subcontractors, and suppliers to ensure timely completion of assigned tasks.
• Prepare meeting agendas, record minutes of meetings (MoM), and monitor the closure of action items.
• Consolidate progress data from multiple projects and prepare executive summary reports.
• Coordinate with Planning Engineers to monitor project schedules and recovery plans.
• Support management by providing accurate project status updates and recommendations.
• Maintain project documentation, correspondence logs, and reporting records.
• Assist in preparing management presentations and performance reports.
• Ensure reporting accuracy and maintain confidentiality of project information.
• Identify opportunities to improve reporting systems and project coordination processes.

Requirements

• Bachelor's Degree in Civil Engineering, Construction Management, Business Administration, Project Management, or a related discipline.
• Minimum 3–6 years of experience in project coordination, reporting, or project controls within the construction or interior fit-out industry.
• Strong knowledge of interior fit-out project workflows and construction processes.
• Excellent project tracking, coordination, and follow-up skills.
• Advanced proficiency in Microsoft Excel, Word, PowerPoint, and Outlook.

Benefits

As per industry standards