Flight Operations Training Coordinator

Lux Aviation; Dubai; On-site; AED 180,000 - 300,000; Full time

Job summary

ExecuJet Middle East in Dubai is seeking a Flight Operations Training Coordinator to oversee training administration, scheduling and records, ensuring compliance with aviation regulations and company standards.

The role requires training environment experience, aviation background and strong English, with responsibilities spanning credentialing, audits and travel coordination to support a safe, compliant operation.

Qualifications

• Minimum three years in administration.
• Experience in a training environment is required.
• GCAA/NAA experience is required.
• Fluent English (verbal and written).
• Proficient with Microsoft Office and IT skills.
• Aviation background is preferred.

Responsibilities

• Support Training Supervisor and operations with scheduling, planning and record keeping.
• Manage training plans, LEON credentials and training records.
• Coordinate bookings, travel and hotel arrangements per TA and internal deadlines.
• Assist QA/audits and ensure regulatory compliance for training.
• Maintain communication with crews and ensure timely renewals and certifications.

Skills

Administrative experience

Training environment experience

English proficiency

Microsoft Office

IT skills

Aviation background

Tools

LEON credentials system

POM/OMD familiarity

Job description

ExecuJet delivers excellence in a comprehensive range of business aviation services tailored to our clients and partners We are dedicated to safety and strive for creating a fulfilling workplace through cultivating genuine open and engaging relationships with passionate colleagues ExecuJet Middle East is currently seeking a Flight Operations Training Coordinator to fill a vacancy within our Dubai Based Operation The main objective of the role is to ensure all authority Quality and safety requirements are met within our Flight operations department and ensure the Audit program follows all regulations

b b b Qualifications b

Work Experience Minimum three 3 years in Administration Previous experience in Training environment required Centric Leon experience desirable GCAA NAA experience is required Good command of the English language both verbal and written Experienced user of Microsoft Office suite of products Background Aviation background Required Languages Fluency in written and spoken English Additional languages would be advantageous IT Skills Basic Skills Microsoft Office Reporting to Operations Training Supervisor on Daily Basis Reporting to Post Holder Training manager on functional Basis

b b b Responsibilities b

Primary role responsibility and priority is the Training department supporting Training Supervisor and operation in an efficient proactive and accurate manner with the necessary control planning scheduling communication systems updates and record keeping of all training as defined in the regulatory approved OMD and the POM As delegated and agreed Crew and operations staff applicable type ratings initial training recurrent training supplemental and company training as required and within the relevant regulations and company requirements LPC OPC annual line checks area competency checks Airlaw Exam ELP and other regulatory requirements OCC ARM recurrent training such as SMS QA H amp S 1st Aid Fire Security etc Dispatcher s CAMO and Post Holder s required trainings Initial and Renewal application and support for TRTO and Simulator approval Foreign and Local GCAA Licenses amp CMCs for A6 Pilot Cabin Crew and Dispatchers Pilots and Cabin Crew s medical GCAA Company Nominated Commander Test Pilot DCCE TRI etc Support for FO and Crew Validations GCAA Isle of Man Bermuda and SMAR Review assessment and filing of new joiners and transfer candidate credentials Generation of training plans against company requirements for PH review and approval Track and alert the Training Manager if any required training has expired or is projected to expire within 90 60 30 15 days Build LEON Credentials for Pilots Cabin Crew Dispatchers and Maintrol administer and update with the training records credentials ATO and other training Generate TAs for PH signoff ensure appropriate NAAs base license and operations needs are considered along with any training booked including LPC OPC special approaches etc and SPM items are included Ensure bookings are made IAW company agreements and any cancellations-deadlines are closely monitored communicated and are made within prescribed periods Golden tickets use requires AM approval Ensure ATOs are approved and crew and ATO has approved briefing package in advance and to follow up as necessary for complete signed off certificates and ATO EJME forms OPC LPC etc Generation and control of Training bonds Close liaison with BA TS LSM for training requirements for scheduling of LSM operated EJ managed aircraft Update of training records documents credentials SIM recently in control systems LEON and personal files as appropriate Share with FO as appropriate ensure credentials are kept in confidence Brief the Ops Admin pool and Operations on any training to be received by Pilots and Cabin Attendants Book relevant travel and hotel accommodation and advise the Operations and HR if required department of the travel and hotel arrangements made Financial Control and Management Check and approve all invoices for training in a timely manner and ensure that they are for the agreed contract price and match the TA Arrange payment and ensure that the payment is made prior to the course where required Manage training entitlements requires PH and AM approval Other Maintain and report monthly CT SPM items in 1st week of each month Complete CT QIs for PH review as per SPM requirements Support QA with timely ATO remote training audit questionnaire submission and responses Assist Support the PH Training with ATO or Authority s Audit GCAA IS-BAO San Marino Support PH Training in attending meetings when not available due to flying duties Provide occasional reception cover if necessary Operations Quality Support Provide high-level administrative and functional support to the Quality Manager in Quality HSE and PSMP matters as required Aviation background Required Professional Attention to detail essential Ability to work under pressure Ability to work in a team and independently Strong organizational skills Ability to work under time constraints Patience, tolerance and a positive approach