Financial Operations Manager

Quant Lab SFO; Dubai; Hybrid; AED 27,000 - 33,000; Full time

Benefits offered by this job

Performance bonus up to 40%

Annual salary increase 10%

Health insurance (worldwide)

UAE visa and DMCC contract

30 days annual leave + 2 flights

Equipment provided (laptop & mobile)

Company phone & mobile plan

Personal & career development program

Job summary

Quant Lab SFO is seeking a Financial Operations Manager to run the family office's day-to-day finance activities in Dubai (DMCC). This hands-on role covers invoicing, payroll, banking, reconciliations, reporting, and liaison with external accountants and tax advisors in the UAE and abroad.

The position is based in Dubai, full-time, with flexibility for remote work and occasional in-person tasks at banks or Principals’ premises. Strong accuracy and deadline discipline are essential.

Qualifications

• Minimum 10+ years total experience in finance, accounting, banking operations or similar hands-on finance role.
• Strong practical experience with payments, invoices, bank reconciliations, and working with banks.

Responsibilities

• Own day-to-day financial operations: invoices, approvals, payments, filing; salary and recurring payments; account funding and documentation for accountants.
• Handle payments, treasury, bank reconciliations, reporting and coordination with external accountants, tax advisors, banks and brokers in UAE and abroad.
• Support VAT and corporate tax matters with external advisors; coordinate cross-border requirements with advisors.

Education

Accounting/finance qualification (ACCA, CPA, CA, CFA or similar)

Job description

Financial Operations Manager – Family Office (DMCC, Dubai)

Type: Full-time

Location: Dubai (DMCC)

Start: As soon as possible

Minimum Experience Requirements (Mandatory)

• 10+ years of total professional experience is required, with a significant part of it in finance, accounting, banking operations, or a similar hands‑on finance role
• Strong practical experience with payments, invoices, bank reconciliations, and working directly with banks
• An accounting or finance qualification (ACCA, CPA, CA, CFA or similar) is an advantage

Compensation & Benefits

• Base salary: AED 30,000/month
• Performance bonus: Up to 40% of annual base salary, paid in December, based on structured performance criteria
• Annual salary increase: 10%
• Health insurance: Category A medical insurance with worldwide coverage, including top clinics and hospitals in the UAE, with an option to include spouse/children
• UAE visa and official DMCC employment contract
• Paid annual leave: 30 calendar days + 2 round‑trip economy flight to home country per year
• Equipment provided: laptop and mobile phone
• Paid mobile plan: company phone provided
• Paid Personal and career development program

Introduction

A DMCC-based Single Family Office is hiring a Financial Operations Manager to handle everything finance-related across the family office, its related entities and the personal financial affairs of the Principals. This is a hands‑on execution role in a fast‑paced private office environment, not a supervisory or advisory position. The role covers payments, invoices, banking, cards, payroll, reconciliations, reporting, and coordination with external accountants, tax advisors, banks, and brokers in the UAE and abroad. The position is suitable for someone highly disciplined, precise with numbers, absolutely reliable with deadlines, and comfortable switching between spreadsheets, banking portals, and practical errands such as bank visits when required.

Role Summary

1. You will own the day‑to‑day financial operations of the office: every invoice collected, verified, approved, paid, and filed; every salary and recurring payment out on time; every account funded in advance; every transaction reconciled and properly documented for the accountants.
2. You will be expected to take tasks seriously, follow instructions accurately, catch errors early, and close tasks properly. Mistakes in this role have direct financial consequences — a missed payment, a bounced cheque, or an unfunded account is unacceptable.
3. You will work under the supervision of the Senior Operational Manager and handle financial tasks assigned by the Principals and the Senior Operational Manager.

Key Responsibilities

Payments & Invoices

• Manage the full invoice cycle: collect invoices from vendors and portals, verify details, obtain approvals, execute payments, and archive properly
• Maintain the recurring payments and critical bills tracker (rent, utilities, cooling, telecom, cleaning, subscriptions, service providers) so that nothing is ever missed
• Monitor upcoming large payments and post‑dated cheques, and ensure accounts are funded in advance so no cheque bounces and no autopay fails
• Track missing invoices, chase vendors and providers, and keep the invoice archive complete and audit‑ready

Banking & Cards

• Operate multiple accounts across UAE and international banks: transfers, standing orders, cheque management, and account funding
• Manage the corporate and supplementary card program: card issuance, limits, expense category allocation, refund tracking, and statement checks
• Handle bank requests, KYC and compliance queries, and follow‑ups; support account openings and new banking products
• Monitor balances across entities and accounts, including foreign accounts, and flag exceptions immediately

Payroll & Team Finance

• Run monthly payroll (WPS) accurately and on time, including salary transfers, reimbursements, and tracking of employee advances and loans
• Maintain salary, bonus, and increment trackers, and coordinate payroll in other jurisdictions with external providers

Accounting, Reconciliation & Reporting

• Prepare the monthly closing package for the external accountants: bank, card, and broker statements, classified transactions, and matched invoices
• Reconcile bank statements against invoices line by line, classify transactions, and resolve discrepanciesia
• Verify financial statements and reports prepared by external accountants before they are finalized
• Maintain clear cash and expense reporting across entities and accounts

Tax, Compliance & Corporate

• Support VAT and corporate tax matters with external advisors, including registrations, filings, and record‑keeping
• Coordinate cross‑border requirements with advisors (e‑invoicing systems, foreign payroll taxes, US trading‑related filings)
• Prepare supporting documents for board resolutions (capital injections, shareholder loans, major payments) and keep corporate financial records organized

Brokerage & Investment Operations

• Support brokerage and market data accounts: account openings, funding transfers between banks and brokers, statement collection, and invoice handling
• Assist with banking and private wealth relationship processes as directed

In‑Person Duties

• Execute in‑person tasks when required: bank visits, cheque deposits, document collection, and stamping and filing of invoices at the DMCC office or other assigned locations

Working Hours & Availability

• 5 working days per week
• 2 days off per week
• Working hours are flexible and task‑based, not fixed office hours
• High availability and fast response are required, including evenings, weekends, and public holidays when needed
• Payment runs, payroll dates, and month‑end deadlines are non‑negotiable and must be met without exception
• Most of the time, work will be remote, but the manager must be ready to attend the DMCC office, banks, or the Principals' premises to execute tasks in person when required
• The candidate must be reachable throughout the day and available to respond, act, or follow up immediately on assigned duties

What We Expect

• Absolute accuracy with numbers and strong attention to detail
• High execution standards — payments made correctly, on time, every time
• Full confidentiality and discretion with sensitive financial information
• Clear written communication and proper documentation of every task
• Fast response and strong follow‑up
• Ability to work without constant supervision
• Ownership mindset — no passive attitude
• Flexibility with changing priorities and deadlines
• Comfort with digital tools: task trackers, spreadsheets, banking portals, and expense systems
• Willingness to go the extra mile when needed, including hands‑on errands

Hiring Process

Shortlisted candidates will be invited for paid trial days to validate real‑world delivery speed, reliability, accuracy, communication, attention to detail, and execution quality in our environment.

Work Location

In person