Finance Coordinator

AccorHotel; Dubai; On-site; AED 89,000 - 134,000; Full time

Job summary

Raffles Dubai is seeking a Finance Coordinator to provide administrative and organizational support to the Finance and Purchasing teams. You will handle documents, minutes, attendance records, payroll-related submissions and liaison with internal departments and external suppliers.

Responsibilities include attending finance meetings, maintaining records, and ensuring timely completion of tasks. A hotel/business administration background and strong English skills are essential for success in this

Qualifications

• Fluent written/spoken English; ability to communicate politely with customers
• Strong interpersonal skills to work with multiple departments
• Excellent attention to detail and ability to handle multiple tasks
• Proficient in Word, Excel, Outlook; good typing speed

Responsibilities

• Type and prepare a variety of documents such as letters memos and minutes
• Attend daily Finance Meeting and take meeting minutes
• Prepare monthly staff attendance report for Cluster Payroll Manager
• To collate payroll earnings and deductions documents and enter in reports
• Assist Finance & Purchasing teams during vacation times when needed

Skills

English communication

Interpersonal skills

Attention to detail

Office typing

Education

College education or Hotel / business administration degree

Tools

Word

Excel

PowerPoint

Outlook

Job description

POSITION DESCRIPTION

Position:Finance Coordinator

Department: Finance

Reports to: Director of Finance & Business Support

PURPOSE OF POSITION

To provide organizational and administrative support to the Finance & Purchasing Departments and the timely and efficient execution of assigned office and business procedures.

KEY ROLES & RESPONSIBILITIES

• Communicate to customers (internal and external) in a polite and courteous manner
• Perform duties and responsibilities in a confidential manner when applicable
• Type and prepare a variety of documents such as letters memos and minutes
• Handling of correspondence and answering the telephone as related to the job
• Attend daily Finance Meeting and take meeting minutes
• Prepare monthly staff attendance report for Cluster Payroll Manager
• To verify the holiday postings in the timesheet submitted by T&C from ERP
• To prepare the Employee Index on monthly basis based on the timesheet submitted
• To collate payroll earnings and deductions documents and subsequently enter in the earnings and deductions reports
• Assist in sending/collecting documents to/from Sofitel Dubai The Obelisk
• Provide organizational and administrative support to the Director of Finance
• Organize a variety of documents and maintain stationery and office supplies
• Maintain complete knowledge of all Finance Purchasing and hotel services/features
• Liaise with other departments ensuring communication and the resolution of opportunities
• Contribute ideas and suggestions to enhance financial & operational procedures in the Hotel
• To work efficiently and effectively in meeting deadlines and delivering quality work
• To keep positive relations with suppliers and other external clients
• Carry out any other duties as and when assigned by the Director of Finance
• Accounts Receivable daily organization of invoices and filings
• Uploading online invoices including suppliers Pacific World Dnata and few more
• 2 x a week follow ups for PM and PX accounts
• Credit Card Reconciliation
• Provide weekly support of payment follow ups
• Assist Finance & Purchasing teams during the vacation times when needed

Qualifications :

PERSONAL ATTRIBUTES

• Outstanding communication skills in English both written and verbal (additional foreign language would be an advantage)
• Excellent interpersonal skills to build positive relations with all the departments and be able to deal with diverse staff
• Strong attention to detail with the ability to coordinate and prioritize multiple tasks
• Computer proficiency in Word Excel PowerPoint Publisher Outlook and good typing skills

QUALIFICATIONS

• College education or Hotel / business administration degree
• Finance / Purchasing related experience preferred
• Front office F&B or other areas of hotel experience beneficial to the role to understand
• Must like the numbers and accounting
• Certified course in administrative management preferred

EXPERIENCE

• Minimum 1 years experience in the hospitality industry
• Previous experience in similar role is preferable

Additional Information :

Raffles DubaiSheikh Rashid Road Wafi121800 Dubai United Arab Emirates

Remote Work :

No

Employment Type :

Full-time