Finance Accounts Payable Specialist

Flowdesk; Dubai; On-site; AED 180,000 - 280,000; Full time

Job summary

Flowdesk, based in Dubai, seeks an Accounts Payable Specialist to own the end-to-end AP cycle across its international entities (UK, US, France, UAE, Singapore and Panama). You will process invoices in NetSuite, manage multi-currency payments, and ensure accurate coding, VAT/tax treatment, and FX rates.

Reporting to the Group Financial Controller, you will uphold internal controls, drive process improvements, and support year-end audits across entities.

Qualifications

• Fully qualified Accountant with 5 years PQE.
• In depth technical knowledge of IFRS.
• Experience with audit engagements.
• Awareness of regulatory and compliance landscapes, with crypto exposure.
• Strong systems knowledge, especially NetSuite, and advanced MS/Google products.
• English language proficiency is mandatory.

Responsibilities

• Own the full Accounts Payable cycle for the Group's entities across the UK, US, France, UAE, Singapore and Panama — from purchase invoice receipt to payment and reconciliation.
• Process and code supplier invoices, expense claims and credit notes accurately in NetSuite, ensuring correct entity, cost centre, GL account, VAT/tax treatment and FX rate.
• Manage the invoice approval workflow, chasing approvers to ensure the payment calendar is respected and no invoice falls past due.
• Prepare multi-currency, multi-bank payment runs for review and release, ensuring the '4 eyes' principle and internal payment controls are consistently applied.
• Maintain the supplier master data, including onboarding of new vendors, bank detail verification and periodic re-verification to mitigate payment fraud risk.
• Perform monthly supplier statement reconciliations and AP sub-ledger to general ledger reconciliations for each entity, investigating and clearing ageing items.
• Prepare the AP inputs to the monthly close: accruals for unbilled goods and services, prepayments schedules, intercompany recharges and AP ageing reporting.
• Support cash management by producing a rolling AP payment forecast per entity and currency, flagging funding requirements to Treasury.
• Ensure indirect tax compliance on purchases across jurisdictions (UK VAT, French TVA, UAE VAT, Singapore GST, US sales & use tax, withholding taxes), liaising with local advisers on treatment of cross-border invoices.
• Administer the corporate card and employee expense programme, enforcing the T&E policy and following up on non-compliant or missing receipts.
• Act as the main point of contact for supplier queries, building strong working relationships and protecting the Group's reputation with its vendors.
• Provide AP documentation and explanations to external auditors during year-end statutory audits across the entities in scope.
• Develop and document AP processes, policies and controls, and drive standardisation and automation across entities as the Group scales.
• Participate in ad hoc finance projects, including new entity set-ups, bank and system implementations and process improvement initiatives.

Skills

IFRS knowledge

Audit experience

English fluency

Education

Fully qualified Accountant

Tools

NetSuite

Microsoft Office

Google Workspace

Job description

We are seeking a rigorous and proactive Accounts Payable Specialist to join our Group Finance team in Dubai. Reporting to the Group Financial Controller, you will own the end-to-end Accounts Payable cycle across our international entities (UK, US, France, UAE, Singapore and Panama), ensuring suppliers are paid accurately and on time, that every transaction is properly recorded, and that our controls hold up across multiple jurisdictions, currencies and regulatory regimes.

Key Responsibilities:

• Own the full Accounts Payable cycle for the Group's entities across the UK, US, France, UAE, Singapore and Panama — from purchase invoice receipt to payment and reconciliation
• Process and code supplier invoices, expense claims and credit notes accurately in NetSuite, ensuring correct entity, cost centre, GL account, VAT/tax treatment and FX rate
• Manage the invoice approval workflow, chasing approvers to ensure the payment calendar is respected and no invoice falls past due
• Prepare multi-currency, multi-bank payment runs for review and release, ensuring the '4 eyes' principle and internal payment controls are consistently applied
• Maintain the supplier master data, including onboarding of new vendors, bank detail verification and periodic re-verification to mitigate payment fraud risk
• Perform monthly supplier statement reconciliations and AP sub-ledger to general ledger reconciliations for each entity, investigating and clearing ageing items
• Prepare the AP inputs to the monthly close: accruals for unbilled goods and services, prepayments schedules, intercompany recharges and AP ageing reporting
• Support cash management by producing a rolling AP payment forecast per entity and currency, flagging funding requirements to Treasury
• Ensure indirect tax compliance on purchases across jurisdictions (UK VAT, French TVA, UAE VAT, Singapore GST, US sales & use tax, withholding taxes), liaising with local advisers on treatment of cross-border invoices
• Administer the corporate card and employee expense programme, enforcing the T&E policy and following up on non-compliant or missing receipts
• Act as the main point of contact for supplier queries, building strong working relationships and protecting the Group's reputation with its vendors
• Provide AP documentation and explanations to external auditors during year-end statutory audits across the entities in scope
• Develop and document AP processes, policies and controls, and drive standardisation and automation across entities as the Group scales
• Participate in ad hoc finance projects, including new entity set‑ups, bank and system implementations and process improvement initiatives

Requirements:

• Fully qualified Accountant with 5 years PQE
• In depth technical knowledge of IFRS
• Experience with audit engagements
• Awareness of regulatory and compliance landscapes, with the opportunity to build knowledge specific to both trading and crypto
• Strong skills and experience with accounting systems, ideally NetSuite, and advanced skills with Microsoft and/or Google products
• English language proficiency is mandatory