Fiduciary Services Assistant

MENA Recruit Pty; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading international law firm in Dubai is seeking a Fiduciary Services Assistant to manage the administration of companies, partnerships, and trusts. The ideal candidate holds an Associate degree, has four years of relevant experience including company formation in offshore jurisdictions, and has strong administrative and critical thinking skills. Responsibilities include managing client onboarding, preparing corporate documents, and supporting compliance processes. Competitive compensation based on qualifications and experience.

Qualifications

• Must have a minimum of four years of relevant experience including company formation.
• Experience with offshore jurisdictions handling large portfolios.
• Already based in the UAE.

Responsibilities

• Manage a portfolio of entities across special purpose vehicles.
• Assist with client onboarding and KYC requests.
• Prepare and distribute corporate and transaction documents.
• Maintain and organize internal transaction documents.
• Input transaction data into relevant systems.
• Handle administrative tasks as directed.

Skills

Strong attention to detail

Fast-paced environment adaptability

Administrative skills

Critical thinking skills

Education

Associate degree

Job description

We are hiring for a Fiduciary Services Assistant to be based in Dubai UAE. Our client a leading offshore international law firm is seeking to recruit a Fiduciary Services Assistant who will be responsible for the administration of a portfolio of companies, partnerships and trusts; working closely with internal and external clients.

Responsibilities

• Effectively managing a portfolio of entities across a wide range of special purpose vehicles participating in structured and asset finance transactions;
• Assisting with client onboarding KYC requests, bank account opening forms, application for GIINs and completion of US tax forms;
• Preparing for and distribution of corporate documents and transaction documents;
• Maintaining and organising internal and onshore transaction documents in Filesite;
• Inputting relevant transaction data into relevant systems;
• Scanning/filing/saving correspondence and documents into relevant electronic or physical client files;
• Preparing transaction structure charts and assisting with internal compliance approvals;
• Assisting with the invoicing process (closing and annual invoices) and collection of receivables;
• Monitoring and preparation of annual compliance certificates;
• Assist with the completion of pre and postclosing checklists;
• File set-up/closeout of files;
• Handling any other administrative tasks/adhoc projects as directed by the Senior Vice President/Vice President/Assistant Vice President.

Requirements

Must hold a minimum of an Associate degree with a minimum of four years of relevant experience, including company formation experience with offshore jurisdictions handling a large portfolio of entities. Already based in the UAE. Professional with strong attention to detail and used to working in a fast-paced environment. Strong administrative skills with well-developed critical thinking skills.

Renumeration will be commensurate with qualifications and experience.