Facilities Coordinator

Remotedxb; Dubai; On-site; AED 60,000 - 100,000; Full time

Job summary

Remotedxb in Dubai seeks a Facilities Coordinator to triage repair requests, assign tasks, and manage project logistics across multiple sites.

You will monitor maintenance, track costs, and ensure safety issues are escalated promptly while reporting KPIs to leadership.

Excellent organization, communication, and proficiency with Service Channel and MS Office are required.

Qualifications

• 1+ years of experience in facilities coordination, vendor management, or related field.
• Proficiency in facilities management software and Microsoft Office.
• Service Channel experience.
• Strong organizational and communication skills.
• Ability to manage multiple priorities across geographically dispersed locations.

Responsibilities

• Review and triage incoming repair requests or service tickets.
• Assign tasks to internal technicians or external vendors.
• Manage supply orders and project logistics for facility technicians.
• Communicate repair and project status updates to clinic teams.
• Log work orders, costs, and outcomes in the tracking system.
• Monitor for emergency or safety-related issues and escalate as needed.
• Run and review open work order reports and follow up on overdue items.
• Ensure preventive maintenance visits are scheduled and completed on time.
• Evaluate vendor performance and resolve service delays.
• Update asset and vendor tracking databases.
• Reconcile vendor invoices and ensure billing accuracy.
• Report on repair trends, spending, and KPIs.

Skills

Facilities coordination

Vendor management

MS Office

Facilities management software

Service Channel

Tools

Service Channel

Job description

Responsibilities

• Review and triage incoming repair requests or service tickets
• Assign tasks to internal technicians or external vendors
• Manage supply orders and project logistics for facility technicians
• Communicate repair and project status updates to clinic teams
• Log work orders, costs, and outcomes in the tracking system
• Monitor for emergency or safety-related issues and escalate as needed
• Run and review open work order reports and follow up on overdue items
• Ensure preventive maintenance visits are scheduled and completed on time
• Evaluate vendor performance and resolve service delays
• Update asset and vendor tracking databases
• Reconcile vendor invoices and ensure billing accuracy
• Report on repair trends, spending, and key performance indicators

Requirements

• 1+ years of experience in facilities coordination, vendor management, or related field
• Proficiency in facilities management software and Microsoft Office Suite
• Service Channel experience
• Strong organizational and communication skills
• Ability to manage multiple priorities across geographically dispersed locations

Preferred Qualifications

• Experience in veterinary, healthcare, or multi-site operations