Executive Support and Follow-up Officer

Zayed University; Dubai; On-site; AED 120,000 - 160,000; Full time

Benefits offered by this job

Tax-free salary

Housing allowance

Annual flight tickets

Educational subsidies

Healthcare

Sponsored family

Job summary

Zayed University is seeking an Executive Support and Follow-up Officer to implement BoT support activities, prepare official documentation, and ensure governance compliance in line with university policies.

The role involves organizing board and committee logistics, preparing materials, and coordinating post-meeting follow-ups to ensure timely action on directives. A Bachelor’s degree with at least two years in a related field is required.

Qualifications

• Bachelor's degree required; 2+ years in a relevant field.
• Experience in executive support, governance, or board administration preferred.

Responsibilities

• Prepare requested documents for the supervisor.
• Coordinate logistics and documentation for Board and committee meetings (24 per year).
• Prepare and maintain meeting materials: slide decks, pre-reads, trackers, memos; ensure alignment with meeting objectives.
• Amend and finalise presentations ahead of Board/committee sessions accurately and on time.
• Execute post-meeting follow-ups and action-item documentation.
• Ensure compliance with governance protocols and bylaws in Board activities.
• Maintain organised, secure archives (digital/physical) for audit readiness.
• Coordinate with departments to gather input for briefing materials.
• Perform ad-hoc tasks as required.

Education

Bachelor's Degree

2+ years experience

Job description

THE OPPORTUNITY

Zayed University is seeking an Executive Support and Follow-up Officer who will be responsible for implementing BoT support related activities, including, preparing and maintaining official documentation, ensuring compliance with governance protocols, and facilitating the execution of board directives, in line with the University’s strategic objectives, applicable standards, policies, and procedures.

THE RESPONSIBILITIES

• Assist the direct supervisor by preparing the requested documents.
• Implement the logistics and documentation activities related to the Board and committee meetings (24 annually), in an efficient and professional manner.
• Prepare and maintain all meeting materials, including slide decks, pre-read documents, trackers, and memos, while ensuring accuracy, clarity, and alignment of the same with meetings’ objectives.
• Amend, update, and finalise presentations and documents ahead of each Board and committees' session in an accurate and timely manner
• Implement post-meeting follow-ups and documentation, ensuring timely execution of action items.
• Ensure compliance with governance protocols and institutional bylaws in the preparation and execution of Board and committee related activities.
• Maintain an organised, secure, and up to date (digital/physical) archives related to Board and committee materials to ensure audit readiness.
• Coordinate with the concerned departments (as required) to gather input and prepare briefing materials for Board and committee meetings.
• Perform ad-hoc activities related to the job duties, as required by the direct supervisor.

THE REQUIREMENTS

• Bachelor's Degree with a minimum of 2 years of experience in a relevant field is required.

THE BENEFITS

The University’s benefits package is highly attractive, with competitive salaries free of tax in the U.A.E., cash housing, annual vacation airline tickets for the employee and immediate family, educational subsidies for children and healthcare is provided to the employee and sponsored family members.