Executive Secretary

Careers at UAE; Ras Al Khaimah; On-site; AED 111,600 - 167,400; Full time

Job summary

Careers at UAE is seeking an Executive Secretary to support the Executive office's daily operations. The role includes administrative tasks, managing communications, and providing secretarial support, all while ensuring high standards of customer service.

The ideal candidate will possess excellent verbal and written communication skills, strong administration and IT competencies, and the ability to work effectively under pressure in a fast-paced environment.

Qualifications

• Excellent verbal and written communication skills are essential.
• Strong administration and IT skills required.
• Must be flexible and able to handle various situations.

Responsibilities

• Carry out daily administrative activities of the Executive office.
• Provide secretarial support to the Executive team.
• Manage correspondence and communications promptly.

Skills

Excellent verbal and written communication skills

Excellent administration and IT skills

High level of customer service

Flexibility to respond to different work situations

Ability to work under pressure

Job description

Executive Secretary

An Executive Secretary is responsible for carrying out the daily activities of the Executive office to deliver an excellent staff experience while providing secretarial support, managing the mail, and carrying out filing.

What will I be doing?

As an Executive Secretary, you will be responsible for carrying out the daily activities of the Executive office to deliver an excellent staff experience. An Executive Secretary will also be required to provide secretarial support, manage mail, and carry out all filing. Specifically, you will be responsible for performing the following tasks to the highest standards:

• Carry out daily administrative activities of the Executive office while adhering to Hilton Standards, policies and procedures
• Provide secretarial support to the Executive team
• Ensure all communications, particularly relating to owners, guests and the Corporate office are handled promptly and professionally
• Receive and distribute mail
• Ensure outgoing mail is dispatched in a timely manner
• Provide minutes to Executive Team Meetings and compile management reports in a timely and accurate manner if necessary
• Maintain adequate supplies of office stationary
• Identify and build internal and external relationships
• Carry out all filing
• Comply with all key security mandates
• Report any maintenance issues or hazards
• Maintain own work area in a clean, tidy and good manner
• Report defective materials and equipment
• Assist with special projects related to the Executive Office

What are we looking for?

An Executive Secretary serving Hilton brands is always working on behalf of our Guests and working with other Team Members. To successfully fill this role, you should maintain the attitude, behaviours, skills, and values that follow:

• Excellent verbal and written communication skills
• Excellent administration and IT skills
• Committed to delivering a high level of customer service, both internally and externally
• Flexibility to respond to a range of different work situations
• Ability to work under pressure

It would be advantageous in this position for you to demonstrate the following capabilities and distinctions:

• Previous administrative experience in a fast paced environment