Executive Assistant to the Founder

SEO Sherpa; Dubai; Hybrid; AED 180,000 - 300,000; Full time

Benefits offered by this job

Unlimited paid time off

Flexible hours

Remote work up to 6 weeks/year

100% company-paid health insurance

Profit sharing 8-15%

Brand new Apple Mac on start

Training & workshops

Team retreats

Open company metrics culture

Job summary

SEO Sherpa in Dubai is seeking an executive assistant to provide high-level support to the Founder and CEO and senior leaders. You will manage emails and calendars, coordinate travel, handle visas and insurance, and oversee office operations.

Beyond administration, you will help track priorities, draft communications, liaise with VIP clients and partners, and assist with events, contracts, and vendor relations. This is a full-time, hybrid role with relocation support.

Qualifications

• Experience supporting C-level executives, preferably in a fast-paced agency.
• Strong calendar and email management skills with attention to detail.
• Proactive travel planning, visa processing and insurance coordination.
• Excellent written and verbal communication; professional, discreet handling of sensitive information.

Responsibilities

• Manage CEO and senior leaders' emails and calendars for optimal focus.
• Coordinate travel arrangements, visas, insurance, and expense processing.
• Draft internal and external communications; liaise with VIP clients and partners.
• Oversee office operations, events, contracts, pricing with vendors, and teams’ calendars.

Skills

Executive support

Calendar management

Email management

Travel planning

Visa processing

Vendor management

Communication

Office operations

Tools

G Suite/Office 365

CRM systems

Job description

We are looking for the executive assistant of our dreams to join our growing team and provide vital, high-level support to James Reynolds, the Founder and CEO, and senior-level team members. In this dynamic role, you will manage emails and calendars, coordinate seamless travel arrangements, process visas and insurance, handle invoicing, and ensure our office is an altogether great place to work.

You will act as the CEO's trusted shield by politely but firmly vetting internal and external requests to protect his time for high-impact focus, while also serving as a warm, high-touch point of contact for our VIP clients and brand partners to ensure they always feel incredibly valued.

Beyond day-to-day administration, you will be deeply woven into the operations and culture of our agency. You will attend leadership team syncs to capture key notes and track action items, gently but effectively holding department heads accountable to their deadlines. As a key connector for our people, you will draft and distribute agency-wide communications on behalf of the CEO to keep everyone aligned. Your negotiation skills will shine as you handle contracts and pricing with vendors and service providers, and your creativity will come alive as you plan vibrant in-house activities, celebrations, exciting special projects, and our annual conference that brings together 50+ team members from around the globe.

In this position, you will manage both in-office operations end-to-end and gain first-hand experience in digital marketing (SEO and PPC) while working alongside the region's leading specialists in their field.

Note: This is a full-time, hybrid position based in Dubai, United Arab Emirates. If you're not in Dubai yet, don't sweat it—we handle relocation costs, flights, visas, and your initial accommodation to get you settled seamlessly.

About SEO Sherpa:

SEO Sherpa is one of the fastest-growing organic SEO agencies in the Middle East and North America. We’ve been featured by Moz, Search Engine Journal, Semrush, Entrepreneur Magazine, and Forbes, and our work has been recognized through the most coveted awards in search:

Global Search Awards Best Large SEO Agency (2023)

MENA Search Awards Best Large SEO Agency (2025, 2024, 2023, 2022, 2020 &2018)

Five-Time MENA Best SEO Campaign Winner

The SEO Sherpas are a fun-loving bunch of digital geeks delivering organic, hand-crafted SEO to more than 100 clients worldwide. We’ve helped companies like Amazon, Pretty Little Thing, Citibank, Farfetch, Harper’s Bazaar, Nissan, Standard Chartered, Guinness World Records, Bulletproof, Aramex, and dozens of growth firms reach the highest heights of search.

Workplace Awards:

• #7 Best Workplace in the Middle East 2023
• #11 Best Workplace for Women 2022
• #8 Best Workplace in Media, Advertising, and Marketing 2024

If you answer "YES" to all of these, this role will be a good match:

• You have A++ organizational and people management skills and possess the ability to handle competing deadlines, conflicting schedules and balance dozens of projects in your sleep.
• You’re results-driven and hungry to help both your teammates and agency succeed. Well-defined objectives are all you need to get the job done and inspire those around you to do the same.
• We move fast and you'll be juggling lots of priorities. You'll need rock-solid project management skills and possess the canny knack to see difficult things through to completion when others struggle.
• Inbox zero is not something you aspire to, it's your modus operandi. Hundreds of emails a day? You've got that inbox taken care of with monk-like discipline.
• You are an exceptional written communicator. Your writing is full of personality, polished and professional.
• You have exceptionally high standards. You are always raising the bar because in your world great just isn't good enough.
• You've got wickedly good problem-solving skills. Whatever the challenge, you attack it with independence and passion.

Cool stuff you'll get:

• The opportunity to work with a talented team on an important mission.
• Unlimited (paid) personal time off for vacation, sick, and wellness days.
• Flexible hours and the freedom to work remotely (from anywhere!) for up to 6 weeks per year.
• Radical transparency across company metrics and information (we call this "open for business").
• 100% company-paid health insurance.
• When the company does well, so will you. 8-15% of the net profit gets shared amongst the team members you included.
• A brand new Apple Mac on your first day.
• Regular training, professional workshops, and book purchases covered by us.
• Team retreats and meet-ups that bring together our remote-first workforce.
• A fun work culture where we value your work and our client's business.