Executive Assistant to the Chancellor

Global Studies University; Sharjah; On-site; AED 50,000 - 70,000; Full time

Benefits offered by this job

Health insurance

Housing allowance

Transportation allowance

Children's school fee allowance

Job summary

Global Studies University in Sharjah, UAE, is looking for a highly organized Executive Assistant to support the Chancellor. Your main duties include managing schedules, drafting documents, and handling confidential information.

The ideal candidate should possess a Master’s degree or a Bachelor’s with extensive experience, excellent communication skills, and the ability to multitask efficiently. The role offers benefits including health insurance and housing allowances.

Qualifications

• Must hold a Master’s degree or Bachelor’s with 5 years experience.
• Fluency in English and Arabic preferred.
• Strong organizational and multitasking abilities.

Responsibilities

• Manage the Chancellor’s scheduling and appointments.
• Draft and edit documents for the Chancellor.
• Handle sensitive information with discretion.

Skills

Communication skills

Time management

Organizational skills

Multitasking

Attention to detail

Education

Master’s degree in a relevant field

Bachelor’s degree with 5 years experience

Job description

Located in Sharjah, United Arab Emirates, and following the successful launch of The Africa Institute in 2018, Global Studies University was established in 2023 as a non‑profit institution for higher education by His Highness Sheikh Dr. Sultan bin Muhammad Al‑Qasimi, Member of the Supreme Council and Ruler of Sharjah.

About the Position

GSU is seeking a highly organized and efficient Executive Assistant to support the Chancellor of the Institute. The candidate should be adept at handling administrative tasks, managing schedules, and facilitating communication between the Chancellor and various administrative managers and heads of departments. The Executive Assistant plays a crucial role in ensuring the Chancellor’s office functions seamlessly, providing essential support to enhance its operational efficiency and effective management. Given the nature of the Chancellor’s office, the Executive Assistant should be flexible and consistent, while maintaining the confidentiality of high‑level management and operations.

Qualifications and Skills

• The ideal candidate must hold a Master’s degree in a relevant field, or a Bachelor’s degree with a minimum of five years’ experience in a relevant position.
• Excellent written and verbal communication skills. Preferably bilingual and fluent in both English and Arabic languages.
• Strong time‑management skills and an ability to organize and coordinate multiple concurrent projects.
• Strong organizational and multitasking abilities, with meticulous attention to detail.

Objectives

• Support the Chancellor primarily and provide additional support to executive team members, as directed to ensure that institute goals and objectives are accomplished, and its operations run efficiently.
• Manage communication with external and internal entities by liaising with executive administrators, members of the faculty, and other employees on various administrative projects and tasks.

Key Responsibilities

• Prioritize and manage the Chancellor’s professional and personal scheduling, including arranging meetings, coordinating appointments, and preparing agendas.
• Coordinate complex scheduling and calendar management, oversee the flow of information, record meetings, and follow up on action items to ensure productivity and positive outcomes.
• Draft, proofread, and edit various documents such as emails, reports, and presentations on behalf of the Chancellor.
• Handle sensitive information discreetly and maintain confidentiality in all aspects of the role.
• Manage travel logistics, including accommodations and transportation arrangements.
• Provide administrative and office support as needed.
• Maintain professionalism and strict confidentiality.
• Organize communications and plan events as required.

Equal Employment Opportunity Statement

• Global Studies University is committed to equitable and fair employment practices and welcomes applications from candidates of all national, ethnic, and religious backgrounds. In accordance with UAE regulations, Emirati nationals are particularly encouraged to apply.
• Salary and benefits are commensurate with qualifications and experience. The package includes health insurance, housing, transportation, and children’s school fee allowances, subject to coordination of benefits.
• We anticipate a high volume of applications and appreciate your interest. Only shortlisted candidates will be contacted.

Job Specifications

Job Title: Executive Assistant

Reporting Relationship: Chancellor

Expected Starting Date: For immediate hire

Job Status: Full-time

Application Deadline: The position is open until filled