Executive Assistant to Head of Internal Audit & Compliance

Aster Retail, UAE; Dubai; On-site; AED 120,000 - 180,000; Full time

Benefits offered by this job

Equal Opportunity Employer

Job summary

Aster DM Healthcare is seeking an Executive Assistant to support the Chief Internal Audit, Risk and Compliance officer in Dubai. You will manage calendars, coordinate travel, prepare materials, and assist with board and executive meetings while coordinating with internal and external stakeholders.

The role emphasizes professional communication, organization, and proactive administration across the Internal Audit team in a dynamic healthcare group.

Qualifications

• Proven experience as a Secretary, Executive Assistant, or Administrative Assistant
• Excellent organizational and time-management skills with strong attention to detail
• Professional communication skills, both written and verbal
• Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook)
• Strong interpersonal skills with the ability to work collaboratively across all levels.
• Ability to prioritize multiple tasks in a dynamic and demanding environment

Responsibilities

• Manage the Head of the department calendar, including scheduling meetings, appointments, travel, and events.
• Coordination with other EAs across group entities and coordination with individuals as directed.
• Handle incoming emails, calls, and correspondence on behalf of the Head of the department.
• Organize and support materials preparation for meetings, presentations, and reports.
• Coordinate travel arrangements, including flights, accommodation, itineraries, and expenses.
• Liaise between the head of the department and internal/external stakeholders.
• Assist in the preparation and coordination of board meetings, executive meetings, and high-level corporate events.
• Track and follow up on pending tasks, decisions, and deadlines to support effective time management (within the team and external) and track events such as birthdays, service anniversaries, etc.
• Support the planning and coordination of departmental events such as team gatherings, offsite meetings, workshops, and internal celebrations

Skills

Secretary experience

Executive Assistant experience

Administrative Assistant experience

Tools

MS Office

Job description

Aster DM Healthcare is seeking an Executive Assistant to support the Chief Internal Audit, Risk and Compliance officer in Dubai. You will manage calendars, coordinate travel, prepare materials, and assist with board and executive meetings while coordinating with internal and external stakeholders.

The role emphasizes professional communication, organization, and proactive administration across the Internal Audit team in a dynamic healthcare group.