Executive Assistant to CEO

Nexus Solutions; Dubai; On-site; AED 180,000 - 320,000; Full time

Benefits offered by this job

Premium Medical Insurance

Annual Flight Allowance

Visa Sponsorship

Corporate Benefits

Job summary

Nexus Solutions in Dubai is seeking an Executive Assistant to the CEO to provide high-level support, manage priorities, coordinate executive operations and assist in driving initiatives.

This role focuses on proactive execution, professional communication with senior stakeholders, and ensuring smooth day-to-day office functioning in a fast-paced, multi-entity environment.

Qualifications

• At least 3 years experience as an Executive Assistant or Senior PA.
• Proven experience supporting senior executives or leadership teams.
• Strong organizational and prioritization skills.
• High level of discretion and professionalism.
• Experience operating in fast-paced changing environments.

Responsibilities

• Provide high-impact executive support to the CEO by managing priorities, information flow and follow-through.
• Coordinate executive operations and assist in driving initiatives to support strategic objectives.
• Maintain calendar, prepare materials, and manage communication with senior stakeholders.
• Ensure smooth day-to-day office functioning and protect executive focus through proactive planning.

Job description

We are a fast-growing and dynamic international company with European roots and operations across six countries.

As we continue to grow we are looking for an Executive Assistant to CEO to provide high-level support manage key priorities coordinate executive operations and assist in driving initiatives.

Requirements

Provide high-impact executive support to the CEO by managing priorities time information flow and follow-through enabling the CEO to focus on strategic commercial and leadership responsibilities.

The role also ensures the smooth day-to-day functioning of the office environment where this directly supports executive effectiveness and business operations.

This role is primarily reactive-to-priority but proactive in execution anticipation and preparation.

WHO THIS IS FOR

This role is suited to professionals who:

• Are highly organized and comfortable managing complex priorities
• Can anticipate needs and act proactively without constant direction
• Are confident filtering requests and protecting executive focus
• Communicate clearly and professionally with senior stakeholders
• Handle sensitive information with discretion and sound judgment

BEHAVIOURAL EXPECTATIONS

• Highly organized and detail-oriented in execution
• Calm professional and composed under pressure
• Comfortable operating under direction and tight priorities
• Proactive in identifying risks gaps and follow-ups
• Willing to push back appropriately to protect priorities
• Escalates ambiguity or conflict early not late
• Maintains discretion and professionalism always

REQUIRED BACKGROUND & SKILLS

Required

• At least 3 years experience as an Executive Assistant Senior PA or similar role
• Proven experience supporting senior executives or leadership teams
• Strong organizational and prioritization skills
• High level of discretion and professionalism
• Experience operating in fast-paced changing environments

Nice to Have

• Experience supporting founders or CEOs in scaling organizations
• Experience in technology consulting or professional services environments
• Exposure to multi-entity or multi-brand organizations

Technical & Soft Skills

• Executive-level written and verbal communication
• Calendar and time management discipline
• Action tracking and follow-up rigor
• Stakeholder management without authority
• Strong documentation habits
• High emotional intelligence and discretion
• Ability to say no or not now appropriately

Benefits

Kayan Technology LLC is part of a group of companies operating under the Nexus Solutions brand. At Nexus Solutions we value each team member and believe in building high-performing teams within a collaborative close-knit scale-up environment that encourages ownership accountability and long-term growth.

With European roots and operations across six countries we have a established presence in Dubai and are now actively expanding our footprint in the region. As we grow we are focused on strengthening our culture with people who are driven commercially minded and committed to building strong working relationships and a shared team spirit.

Our global team delivers a wide range of technology operational and consulting solutions to an increasingly complex and tightly regulated environment our clients need more than just world-class technology they need experienced partners who can guide them through regulatory operational and compliance challenges.

Why Join Us

• Make an Impact: Your work will directly contribute to our organizational growth and financial health.
• Collaborate Globally: Work with dynamic teams across multiple countries
• Innovative Environment: We value ideas and move fast to implement improvements
• Great Culture: We work hard support each other and enjoy what we do.

What We Offer

• Premium Medical Insurance: Your health and well-being are our priority.
• Performance-Based Bonuses: Annual rewards based on your contribution and impact
• Annual Flight Allowance: Financial support for your travel needs
• Corporate Benefits: Including gifts for special occasions and team-building activities
• Visa Sponsorship: Full visa support to ensure seamless work continuity.

At Nexus Solutions we value our people and foster a culture of growth collaboration and innovation. By joining our team youll be part of a company that appreciates your skills and empowers you to make a meaningful impact.