Executive Assistant to CEO

Black & Grey HR; Dubai; On-site; AED 180,000 - 280,000; Full time

Benefits offered by this job

Attractive salary and benefits

Job summary

Black & Grey HR is seeking an Executive Assistant to support the CEO in a logistics/shipping environment. You will manage the CEO's calendar, meetings, travel, and daily priorities, preparing agendas and tracking action items for closure.

This role requires strong coordination, stakeholder management, follow-up, and communication skills to ensure smooth execution across all business functions. Confidential handling of records and professional liaison with internal and external partners is

Qualifications

• 5 years experience as an Executive Assistant supporting CEO or senior leadership in logistics/shipping.
• Proven ability to track actions and manage priorities across functions.
• Excellent written and verbal communication skills.
• Discretion with confidential information.

Responsibilities

• Manage the CEO's calendar, meetings, travel and daily priorities.
• Prepare agendas, presentations, MOMs, and track action items to closure.
• Maintain Business Action Tracker (BAT) with timelines and ownership.
• Coordinate with stakeholders to ensure timely execution and flag delays.
• Draft emails, reports, memos, and presentations for the CEO.
• Liaise between CEO office, senior leaders, clients and partners.
• Handle confidential records, correspondence, and documentation.
• Support travel, visas, insurance claims and networking activities.
• Provide weekly updates on pending actions and closure status.

Skills

Calendar management

Stakeholder management

Executive support

Communication

Documentation

Travel coordination

Multitasking

Tools

MS Office

Reporting tools

Job description

Black & Grey HR is looking for a highly organized and proactive Executive Assistant to support the CEO in managing priorities tracking key action items and ensuring timely closure of decisions and initiatives within a logistics/shipping environment. The role requires strong coordination stakeholder management follow-up and communication skills to ensure smooth execution across all business functions.

Key Responsibilities

• Manage the CEOs calendar meetings travel and daily priorities.
• Prepare meeting agendas presentations MOMs and track action items for closure.
• Maintain and monitor the CEO Business Action Tracker (BAT) with timelines and ownership.
• Coordinate with internal and external stakeholders to ensure timely execution and elevate delays when required.
• Draft professional emails reports memos and presentations on behalf of the CEO.
• Act as a liaison between the CEOs office senior leadership clients and international partners.
• Manage confidential records correspondence and documentation.
• Handle administrative coordination including travel visas insurance claims and networking activities.
• Provide weekly updates on pending actions priorities and closure status.

Requirements

• 5 years experience as an Executive Assistant supporting senior leadership/CEO within the logistics or shipping industry is mandatory.
• Strong organizational multitasking and follow-up skills.
• Excellent communication and documentation abilities.
• Ability to manage confidential information with professionalism.
• Strong stakeholder management and coordination skills.
• Proficiency in MS Office presentations and reporting tools.

Benefits

Attractive Salary Benefits

Required Skills:

• 5 years experience as an Executive Assistant supporting senior leadership/CEO within the logistics or shipping industry is mandatory.
• Strong organizational multitasking and follow-up skills.
• Excellent communication and documentation abilities.
• Ability to manage confidential information with professionalism.
• Strong stakeholder management and coordination skills.
• Proficiency in MS Office presentations and reporting tools.