Executive Assistant, Office Manager & SHE Officer

Galderma; Dubai; On-site; AED 120,000 - 180,000; Full time

Job summary

Galderma in Dubai seeks an experienced Executive Assistant / Office Manager to support senior leadership, manage calendars, travel, and confidential communications, while ensuring a well-organized office.

The role also covers SHE responsibilities, coordinating safety programs, training, and reports, plus office operations and vendor coordination to maintain a productive workplace.

Qualifications

• Proven experience in a combined role as Executive Assistant, Office Manager or Administration Coordinator.
• Excellent organizational and multitasking abilities with discretion.
• Strong written and verbal communication skills.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).

Responsibilities

• Provide comprehensive administrative support to Senior Leadership and confidential communications.
• Manage complex calendars, travel arrangements, visas and expense reporting.
• Oversee day-to-day office operations, vendors and facilities.
• Coordinate safety, health and environment (SHE) activities and documentation.

Skills

Organizational skills

Multitasking

Communication

MS Office

Tools

MS Office Suite

Job description

Galderma is the emerging pure-play dermatology category leader, present in approximately 90 countries. We deliver an innovative, science-based portfolio of premium flagship brands and services that span the full spectrum of the fast-growing dermatology market through Injectable Aesthetics, Dermatological Skincare and Therapeutic Dermatology. Since our foundation in 1981, we have dedicated our focus and passion to the human body’s largest organ - the skin - meeting individual consumer and patient needs with superior outcomes in partnership with healthcare professionals. Because we understand that the skin, we are in shapes our lives, we are advancing dermatology for every skin story.

We look for people who focus on getting results, embrace learning and bring a positive energy. They must combine initiative with a sense of teamwork and collaboration. Above all, they must be passionate about doing something meaningful for consumers, patients, and the healthcare professionals we serve every day. We aim to empower each employee and promote their personal growth while ensuring business needs are met now and into the future. Across our company, we embrace diversity and respect the dignity, privacy, and personal rights of every employee.

At Galderma, we actively give our teams reasons to believe in our bold ambition to become the leading dermatology company in the world. With us, you have the ultimate opportunity to gain new and challenging work experiences and create an unparalleled, direct impact.

Key Responsibilities:

Executive Assistance:

• Provide comprehensive administrative support to Senior Leadership, including complex calendar management, scheduling meetings, coordinating travel and visas, and preparing expense reports.
• Support in drafting presentations, business reports, and confidential communications as required.
• Handle sensitive information with a high degree of confidentiality.
• Support meeting preparation and follow-up, ensuring timely flow of information.
• Monitor deadlines and deliverables on behalf of the Senior Leadership to ensure follow-ups and commitments are met.
• Coordinate events and leadership offsites, managing logistics end-to‑­e‑­to.

Office Management:

• Oversee day-to-day office operations, ensuring a welcoming, well-organized, and productive work environment.
• Coordinate office supplies, facilities maintenance, equipment, and services by liaising with vendors and service providers.
• Maintain accurate records and reports related to office expenses, services, and contracts.
• Support implementation of changes and improvements to ensure office efficiency and compliance.

SHE (Safety, Health & Environment):

• Act as the local focal point for all SHE matters, ensuring compliance with local legislation and company requirements.
• Coordinate workplace safety training, inspections, audits, and risk assessments.
• Maintain SHE documentation and records, and prepare required reports.
• Promote a safe and healthy workplace culture by raising awareness and supporting continuous improvement initiatives.

What we’re looking for:

• Proven experience in a similar combined role as Executive Assistant, Office Manager, or Administration Coordinator; SHE experience is an plus.
• Excellent organizational and multitasking skills with the ability to work independently and handle confidential matters.
• Strong written and verbal communication skills.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Proactive, adaptable, and able to build positive relationships with diverse stakeholders

Our people make a difference

At Galderma, you’ll work with people who are like you. And people that are different. We value what every member of our team brings. Professionalism, collaboration, and a friendly, supportive ethos is the perfect environment for people to thrive and excel in what they do.