Executive Assistant MESEA

Alfa Laval Corporate AB; United Arab Emirates; On-site; AED 134,000 - 201,000; Full time

Job summary

Alfa Laval is seeking an Executive Assistant for the MESEA region on a 6‑month contract. You will support leaders with a high level of discretion, manage schedules, travel, and a variety of administrative tasks to enable executives to focus on strategic priorities.

The role requires strong organizational skills, professional communication, and a solid understanding of technical and industry vocabulary. You will report to the MESEA cluster president and engage in internal communications and

Qualifications

• Proven experience as executive secretary or similar administrative role.
• Proficiency in MS Office.
• In-depth knowledge of office management and basic accounting procedures.
• Familiarity with basic research methods and reporting techniques.
• Excellent organizational and time-management skills.
• Outstanding communication and negotiation abilities.
• Integrity and confidentiality.
• Degree in business administration or related field.

Responsibilities

• Manage the executives' appointments and schedules and make travel arrangements to maximize their time.
• Handle confidential information and maintain security of records.
• Perform other administrative tasks with independent judgment and discretion.
• Plan, organize and schedule own workload to ensure on-time completion.
• Prepare documents, presentation materials, minutes and respond to inquiries.
• Support CSR Agenda and internal communications.
• Assist in company events and related tasks.

Skills

MS Office Proficiency

Executive secretary

Office management

Technical vocabulary

Research methods

Time management

Communication skills

Integrity and confidentiality

Education

Bachelor's degree in business administration

Tools

MS Office Suite

Job description

Executive Assistant MESEA (6 months Contract)

About the Company:

In Alfa Laval, we are every single day contributing to a more sustainable future for our planet through engineering innovation. Our global team designs and implements the refining, recycling and purifying process that allows our customers to be better themselves. You will find our work in leading applications for water purification, clean energy, food production, waste processing, pharmaceutical development and much more. The people of Alfa Laval enjoy the freedom to pursue ideas and the resources to see those ideas to become reality, in an environment that welcomes drive, courage and diversity. The result is a company where we all can be very proud of what we do. Our core competencies are in the areas of heat transfer separation, and fluid handling. We are dedicated to optimizing the performance of our customers' processes. Our world-class technologies, our systems, equipment, and services must create solutions that help our customers stay ahead. Please feel free to peruse our website www.alfalaval.com

The position / About the Job:

We are looking for a competent Executive Assistant to support our leaders/ Executive officials with high level of discretion, confidentiality, having good understanding of technical and business vocabulary, and a detailed knowledge of the organization's operations, procedures, and people. You will be the one to organize and maintain the executive's schedule and assist them by performing a variety of administrative tasks.

You are a quick professional with great time management and multitasking abilities. With your diligence and competence in your work executives can focus on their managerial responsibilities without worrying about other tasks. Your goal is to contribute to the efficiency of the overall business by ensuring all assigned administrative duties are carried on timely and efficiently.

This position will report to our MESEA cluster president.

Responsibilities

• Manage the executives' appointments and schedules and make travel arrangements to make best use of their time.
• Handle confidential information and maintain the security of the executive's records and files.
• Perform other administrative tasks using independent judgment and discretion.
• Plan, organize, and schedule own workload so that these activities are completed accurately and on time.
• These activities may include preparing documents and presentation materials; screening and responding to incoming correspondence, inquiries, and phone calls; drafting letters and official information releases; arranging and attending meetings; taking and distributing minutes.
• Handle the CSR Agenda.
• Support in Internal Communication and preparation of company events.

Requirements and skills

• Proven experience as executive secretary or similar administrative role
• Proficiency in MS Office
• In depth knowledge of office management and basic accounting procedures as well as technical vocabulary of relevant industry
• Familiarity with basic research methods and reporting techniques
• Excellent organizational and time-management skills
• Outstanding communication and negotiation abilities
• Integrity and confidentiality
• Degree in business administration or relative field

Who you are?

You're innovative and solutions oriented. You're driven and practical, able to execute in the most efficient way possible. You also share our curious mindset and want to know how you can be better and do better day after day. Just as important are the people, team, and communication skills essential to delivering projects in an agile way that meet quality, time, and targets. If you're also adaptable and flexible, eager to learn even more and has a curiosity that drives innovation, this is where you'll find a world of career-building opportunity.

Why should you apply?

• We offer you an interesting and challenging position in an open and friendly environment where we help each other to develop and create value for our customers.
• Exciting place to build a global network with different nationalities to mingle and to learn.
• Your work will have a true impact on Alfa Laval's future success; you will be learning new things every day.
• 140 years old Swedish multinational company with stable growth and expansion
• Sustainability and contributing back to the people and planet are motives behind everything we do.

"We care about diversity, inclusion and equity in our recruitment processes. We also believe behavioral traits can provide important insights into a candidate's fit to a role. To help us achieve this we apply Pymetrics assessments, and upon application you will be invited to play the assessment games.